Business Operations Specialist

Employer
CSL Behring
Location
Summit, New Jersey
Posted
Feb 20, 2021
Ref
R-130075
Required Education
Bachelors Degree
Position Type
Full time
About CSL

With operations in 35+ nations and ~27,000 employees worldwide, CSL is driven to develop and deliver a broad range of lifesaving therapies to treat disorders such as hemophilia and primary immune deficiencies, and vaccines to prevent influenza. Our therapies are also used in cardiac surgery, organ transplantation and burn treatment.

CSL is the parent company of CSL Behring and Seqirus. CSL Behring is a global leader in the protein biotherapeutics industry, focused on bringing to market biotherapies used to treat serious and often rare conditions. CSL Behring operates CSL Plasma, one of the world's largest collectors of human plasma, which is used to create CSL's therapies. Seqirus is one of the largest influenza vaccine companies in the world and is a transcontinental partner in pandemic preparedness and a major contributor to the prevention and control of influenza globally.

We invite you to take a look at the many career possibilities available around the globe and consider building your promising future at CSL by becoming a member of our team!

Job Description

Position Summary

The Business Operations Professional is responsible for leading and facilitating the Material Copy Clearance (MCC) Review Process in obtaining necessary approvals for promotional/non-promotional materials through electronic review tool which covers editorial evaluations, content recommendations and proofing to ensure high quality materials are completed accurately and on schedule. Assumes role of liaison between the MCC Committee, brand teams and agency/vendors/internal support functions in communicating necessary changes or revisions. Provide project management support for the Online Marketing Store, contracting, procurement, invoice processing as well as execute any special projects as assigned.

Responsibilities:

Support the Review of Promotional and Non-Promotional materials through MCC Committee as follows:
  • Check accuracy of materials submitted to MCC for weekly reviews
  • Schedule, prepare and distribute weekly material agenda and facilitate meetings as necessary.
  • Attend meetings with Commercial, Medical, Legal and Regulatory partners
  • Ensure MCC suggested edits have been incorporated in materials prior to final signature
  • Monitor and enforce MCC Policy adherence as well as revise policy/process as required by evolving business requirements

Assist MCC Copy Clearance Process coordination as follows:
  • Manage the MCC ZINC Maps database and all communications to submitters and reviewer
  • Evaluate materials weekly load and proactively act on incomplete submissions
  • Coordinate weekly meetings, submissions, approvals, rejections, and archival of approved materials
  • Lead weekly meetings (WebEx, Teleconferences, comments documentation, outcomes)
  • Produce monthly, quarterly and annual reports as requested

Business Operations:
  • Coordinate payments to vendors and/or HCPs with relevant Seqirus functions
  • Ensure required agreements/contract are in place, i.e., consulting agreements, service agreements, Master Services Agreement, scope of work, task orders
  • Coordinate vendor/account set up, i.e., account information, tax forms, bank information/wire transfers.
  • Enter purchase requisitions and work with Procurement to raise purchase orders
  • Work with Seqirus Accounts Payable, ensuring timely payments to vendors and HCPs
  • Work with Sunshine Act lead to record and report HCP-related payments
  • Maintain records of all TO/PO/MSA created and routed through the legal system
  • Coordination and inventory management for the Online Marketing Store
  • Support other departments as requested


Qualifications:
  • Bachelor degree in business/marketing or science discipline
  • 3-5 years' relevant commercial operations experience
  • Proficiency with Microsoft Office; SAP experience preferred
  • Ability to coordinate a committee of busy, high level professionals
  • Working knowledge and previous experience working with ZINC Maps and/or Veeva PromoMats
  • Previous experience in the pharmaceutical industry (manufacturer or agency side) required, vaccine and/or influenza experience a plus