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Accounting Assistant

Employer
Gladstone Institutes
Location
San Francisco, CA, United States
Start date
Feb 15, 2021

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Discipline
Administration, Accounting
Required Education
Bachelors Degree
Position Type
Full time
Hotbed
Biotech Bay
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Job Details

Category:
Administration
Lab/Area:
Finance

Description:

Essential Function:

Processes bi-weekly check run, including verifying the accuracy of invoices, reconciling all related reports, obtaining appropriate signatories and mailing/distributing signed checks.

Processes all PO invoices and credit memos, ensuring that appropriate signature authority is obtained when necessary.

Process timely and accurate billing of core services functions through Gladstone's iLab system.

Maintains all department filing systems, including vendor invoices, journal entries and completed checks.

Provides backup assistance for accounts payable functions, which includes processing employee reimbursements and vendor check requests, including verification of signature authority and account distribution.

Tracks all problem invoices for resolution and follows up when necessary, which includes working with the Purchasing department, other staff and outside vendors to ensure timely resolution.

Opens, stamps and distributes all department mail daily in accordance with policies. Monitors the Accounts Payable email account in order to resolve and respond to inquiries on a timely basis.

Ensures adherence to internal procedures and government / private agency grant accounting principles.

Performs other duties as assigned.

Education Requirements:
Associate's Degree or vocational/technical school degree in Accounting.

Experience Requirements:
One year of experience in the accounting field, including experience working with general ledger accounts.

Additional Information:
  • Title and salary will be commensurate with education and experience.
  • Be a part of big ideas and consider Gladstone. Your difference will make a difference in human health.
  • Gladstone is an equal opportunity employer.

Company

Gladstone is an independent, nonprofit life science research organization located in the epicenter of biomedical and technological innovation in the San Francisco Bay Area. Gladstone has created a research model that disrupts how science is done, funds big ideas, and attracts the brightest minds. Gladstone Institutes leads the way for innovative research in the biomedical field. We always seek dedicated and talented individuals to join our team.

Scientists know that using a diversity of approaches is often the most efficient strategy for solving a problem. New and different perspectives engender the very innovation that Gladstone prizes. This is one of the many reasons why we value diversity at Gladstone—be that a diversity of race, culture, religion, mental or physical ability, heritage, age, gender, sexual orientation or other characteristics. Our employees hail from more than 30 countries around the globe and we seek to hire the best and brightest for our diverse team of scientists and administrators. Career opportunities are available in both our administrative offices and our research areas.

Our Benefits
Gladstone offers eligible employees—and their dependents—a comprehensive range of benefits, including health insurance, retirement savings, and professional development.

Highlights

  • Health and Retirement
    • A choice of medical plans, flexible spending account, and retirement account options that include employer contributions help you take care of your health and your future.
  • Time Away from Work
    • More than just vacation days, our paid and unpaid leave policies offer flexibility to help you confront different stages of life including maternity and paternity leave, as well as other types of family leave.
  • Professional Development
    • Gladstone encourages employees to seek the skills they need to remain at the forefront of their profession. By supporting professional development workshops and continuing education, Gladstone provides employees with the resources they need to evolve in their role and in their career.
  • Gladstone Cares
    • A specially selected suite of benefits to support you in and out of the workplace. Includes resources for dealing with the many stages of life to specific coverage for family planning, and back-up child or elder care coverage.
Company info
Website
Location
1650 Owens Street
 San Francisco
California
94158
United States
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