Executive Assistant - Commercial / Marketing

Menlo Park, CA, United States
Feb 14, 2021
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
GRAIL is a healthcare company whose mission is to detect cancer early, when it can be cured. GRAIL is focused on alleviating the global burden of cancer by developing pioneering technology to detect and identify multiple deadly cancer types early. The company is using the power of next-generation sequencing, population-scale clinical studies, and state-of-the-art computer science and data science to enhance the scientific understanding of cancer biology, and to develop its multi-cancer early detection blood test. GRAIL is headquartered in Menlo Park, CA with locations in Washington, D.C., North Carolina, and the United Kingdom. It is supported by leading global investors and pharmaceutical, technology, and healthcare companies. For more information, please visit www.grail.com.

Join a highly organized and exceptionally agile Executive Administration team driven by our mission: to detect cancer early, when it can be cured. We work behind the scenes making crucial contributions to the mission via those we support. This role requires highly-developed interpersonal skills, a friendly and helpful demeanor, and a solution-oriented approach.

The Executive Assistant at GRAIL:

• Ability to multitask efficiently; excelling at synthesizing and coordinating multiple communications in a fast-paced and dynamic environment
• Views the calendar as a fluid and flexible puzzle
• Remains calm under pressure with exceptional attention to detail
• Enjoys working cross-functionally in partnership with teams
• Has impeccable communication skills with a knack for establishing strong relationships
• Takes initiative: anticipating, addressing and resolving potential needs, conflicts, or challenges
• Adept at owning and prioritizing special projects end-to-end
• Believes that no task is too big or too small

You Will:

• Perform as both an individual contributor and team player supporting cross-disciplinary execution of business strategy
• Partner with 2-3 senior executives, actively managing and optimizing their complex calendars
• Manage special projects and assignments ad-hoc, navigating ambiguity with poise
• Proactively manage and improve operational processes within scope
• Provide mentorship to junior team members
• Nitty gritty: arrange domestic/international travel, prepare expense reports, coordinate team meetings, events and off-sites

Your Background Should include:

• 8+ years experience executive admin support, complex calendar management, etc.
• Excellent project management, prioritization and organizational skills
• B.A./B.S. degree or equivalent practical experience
• Ability to quickly learn and implement new procedures, software, and technologies
• Ability to communicate cross-functionally and externally with ease (outstanding verbal and written communication skills)
• Experience with Google Suite
• Ability to maintain confidentiality

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.