Executive Assistant - Head of R&D and CMO

San Francisco, CA, United States
Feb 10, 2021
Administration, Clerical
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Position Summary:

Provide administrative support to the Head of Research and Development (R&D) and Chief Medical Officer, position reports to Head of R&D.

Essential Duties and Responsibilities:

  • Actively manage calendars to ensure no conflicts; proactively address issues with little direction
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Coordination and distribution of agendas for meetings headed by Head of R&D and CMO
  • Must be able to prioritize and manage multiple projects simultaneously
  • Handle confidential material with appropriate discretion
  • Willing to be accessible after hours or on weekends, if the need arises
  • Provide administrative back-up coverage as designated in Administrative Team Charter (e.g. during vacations, sick time)


  • A minimum of 15 years of administrative experience (biotech preferred) in increasing positions of responsibility, including supporting prior C-suite executives
  • Ability to work in a fast paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Research and Development experience required; Ability to multi task and shift priorities quickly
  • Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook, CONCUR)
  • Experience with Zycus contracts helpful
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
  • Ability to learn quickly and take on new challenges as they arise
  • Must be flexible, resourceful, and detail oriented
  • Effective interpersonal and communication skills
  • Skilled in developing collaborative internal and external relationships
  • Proactive, efficient and timely follow through
  • Exhibit professionalism and diplomacy with colleagues at all levels

Meetings and Events Planning:

  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Experience with board of directors and executive leadership teams
  • Flexibility to travel to conference or meetings to provide onsite support
  • Liaise with CEO's assistant on R&D presentations for the Board and R&D Committee meetings

Travel, Expense Reconciliation and Recruiting:

  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Assist with New Hire, on-boarding activities

Fit with GBT culture:

  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.