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Grants Administrator (temporary/remote)

Employer
Gladstone Institutes
Location
San Francisco, CA, United States
Start date
Feb 10, 2021

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Discipline
Administration, Finance
Required Education
Bachelors Degree
Position Type
Full time
Hotbed
Biotech Bay
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Job Details

Category:
Administration
Lab/Area:
Grants

Description:

The Gladstone Institutes is seeking an experienced Grants and Contracts Administrator to join its Grants and Contracts Department temporarily through May 2021. This position will provide direct support to a portfolio of Gladstone principal investigators in all aspects of research administration.

From day one, the successful candidate will be a trusted partner to his/her assigned principal investigators throughout the Grants and Contracts life-cycle, and will work cross-functionally with scientific and administrative teams to provide excellent service and generate high-quality deliverables.

The successful candidate will:
  • Assess and mitigate compliance and audit risks;
  • Ensure timely set-up of awards in Gladstone's financial systems;
  • Maintain grant/contract records in compliance with institute and sponsor policies;
  • Negotiate acceptable award terms;
  • Process non-competing continuations, progress reports, supplements, subawards, research agreements, prior approval requests, no-cost extensions and all other award and agreement modifications as needed;
  • Monitor project expenditures for compliance with applicable policy;
  • Monitor spending against awards to ensure that projects are on-budget;
  • Monitor overall laboratory expense, forecast investigator financial position given spending and staffing patterns, and work with investigators to identify remedial options, alternatives, and strategies, as appropriate;
  • Maintain overall compliance with institute policies and procedures, sponsor requirements, terms and conditions, and federal regulations;
  • Serve as a source of information on fiscal policies and procedures including federal funding regulations, and become an expert in specific policy areas according to the unique composition of each investigator's portfolio;
  • Prepare effort and salary adjustments, cost transfers, and journal entries as appropriate;
  • Process award closeout, including final financial reports;
  • Perform ongoing subrecipient monitoring and review all incoming and outgoing subcontract invoicing for compliance with applicable award terms, policy, and regulation;
  • Work with investigators and research staff to develop grant budgets and proposals, ensuring all proposal components conform to sponsor regulations and requirements;
  • Submit research proposals to sponsors after obtaining all necessary institutional approvals;
  • Work with investigators to identify potential funding sources;
  • Perform other duties as assigned.


Qualifications:
  • Bachelor's degree preferred
  • 1-3 years of NIH grants management experience preferred
  • Excellent attention to detail, outstanding customer service and impeccable communication skills are required for this position.
  • The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
  • Comfort working remotely and using tools to facilitate remote work, e.g., Zoom, Slack.
  • Demonstrated pre-and post-award financial management experience, including proposal development and post-award management.
  • Effective analytical and creative problem solving skills.
  • Comfort with business systems that hold financial and administrative information, such Workday.
  • Proficiency with Microsoft Word and Excel, with particular regard to Excel formulas.
  • Experience using electronic pre- and post-award systems such as Grants.gov Workspace, NIH ASSIST, and NSF Fastlane/Research.gov.

Additional Information:
  • Title and salary will be commensurate with education and experience.
  • Be a part of big ideas and consider Gladstone. Your difference will make a difference in human health.
  • Gladstone is an equal opportunity employer.

Company

Gladstone is an independent, nonprofit life science research organization located in the epicenter of biomedical and technological innovation in the San Francisco Bay Area. Gladstone has created a research model that disrupts how science is done, funds big ideas, and attracts the brightest minds. Gladstone Institutes leads the way for innovative research in the biomedical field. We always seek dedicated and talented individuals to join our team.

Scientists know that using a diversity of approaches is often the most efficient strategy for solving a problem. New and different perspectives engender the very innovation that Gladstone prizes. This is one of the many reasons why we value diversity at Gladstone—be that a diversity of race, culture, religion, mental or physical ability, heritage, age, gender, sexual orientation or other characteristics. Our employees hail from more than 30 countries around the globe and we seek to hire the best and brightest for our diverse team of scientists and administrators. Career opportunities are available in both our administrative offices and our research areas.

Our Benefits
Gladstone offers eligible employees—and their dependents—a comprehensive range of benefits, including health insurance, retirement savings, and professional development.

Highlights

  • Health and Retirement
    • A choice of medical plans, flexible spending account, and retirement account options that include employer contributions help you take care of your health and your future.
  • Time Away from Work
    • More than just vacation days, our paid and unpaid leave policies offer flexibility to help you confront different stages of life including maternity and paternity leave, as well as other types of family leave.
  • Professional Development
    • Gladstone encourages employees to seek the skills they need to remain at the forefront of their profession. By supporting professional development workshops and continuing education, Gladstone provides employees with the resources they need to evolve in their role and in their career.
  • Gladstone Cares
    • A specially selected suite of benefits to support you in and out of the workplace. Includes resources for dealing with the many stages of life to specific coverage for family planning, and back-up child or elder care coverage.
Company info
Website
Location
1650 Owens Street
 San Francisco
California
94158
United States
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