Accounts Payable Specialist

The Accounts Payable Specialist will join a small Accounts Payable team and interact with various functions in the organization. The ideal candidate is someone that has solid experience in full cycle Accounts Payable, and an independent worker who is detailed oriented, eager to learn, systems-savvy, and not afraid to roll-up the sleeves and learn about key activities within an accounting operation of an exciting recently public company.

Responsibilities :

• Provide support to the Company's accounts payable cycle to facilitate timely vendor payments
• Full cycle Accounts Payable
• Process vendor invoices with two and three-way matching and obtain approvals for vendor payments
• Review Invoices to ensure proper approval for two-way match and receipt/packing slip for three-way match
• Enter vendor invoices in the Company's ERP system, Coupa/NetSuite
• Respond to vendor invoice/payment inquiries and resolve any discrepancies on a timely manner
• Follow up with various project managers for change order when POs run out of fund
• Resolve reject and dispute invoices in Coupa
• Follow up with approvers to approve invoices in Coupa
• Work closely with vendors, receiving team, and PO owners to resolve any receiving issue on 3way POs
• Assist with weekly vendor payment process
• Assist with annual 1099 filings
• Stop by office to pick up mails as necessary
• Review and process employee expense reports in accordance to company travel policy
• Assist with corporate credit card as need
• Assist with annual audits/quarterly reviews inquiries from external auditors related to AP
• Ensure ongoing compliance with Sarbanes-Oxley internal control
• Provide general assistance during month-end close
• Assist with other ad-hoc projects for finance department as necessary

Qualifications :

• AA/AS in Accounting or related field
• Accounts Payable experience (Minimum of 3 - 4 Years)
• NetSuite and Coupa experience (Strongly Preferred)
• Concur Experience
• Detail-oriented and capable of working independently with excellent multi-tasking abilities
• Systems-savvy and Proficient with Microsoft excel