2021 Experiential Internship Regulatory Affairs Business Operations

About AbbVie
AbbVie's mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women's health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

• Provides support for tracking and forecasting RQS Ops budget forecasting.
• Provides support to the Vendor Management process including management of the end to end invoice process, Administrative Check Requests (ACRs), Vendor Master system, and related activities in financial systems such as Supplier Relationship Management System (SRM) and SalesForce.
• Maintains daily support of RQS's financial payments (invoices). Supports and/or facilitates payment solutions for/from RQS staff and external business partners. Receives invoice/payment requests, determines the appropriate compliant solution and facilitates and/or executes payment. Partners with RQS staff, vendors, Finance, Corporate Disbursement Operations (CDO), Iron Mountain, Office of Ethics and Compliance (OEC).
• Responsible for suggesting process efficiencies for financial payments process and other team activities to build continuous improvement culture and optimize organization performance
• Follows the ARC-Administrative Check Requests process and ensures accuracy.
• Monitors and facilitates PO-Purchase Orders progress in Supplier Relationship Management System (SRM) for release of PO number. Submits invoices against PO, Monitors spend on open POs to ensure adequate funds for payment of future invoices. Troubleshoots financial PO challenges elevated by RQS staff and/or vendors. Liaise with Finance on regular basis with focus on process improvement and increased transparency related to payment.
• Manages year end accrual process; identifies year-end charges that have not been submitted for payment and accrues against specific budgets as identified. Tracks accruals to ensure completion of payment using accrued funds.
• Provides general administrative and transactional activity support to help support RQS Director, Business Services.
• Uses multiple systems/software tools (SRM, GEMS/SalesForce, Vendor Master, Magellan, SharePoint) to capture, read analyze and report pertinent data.
• Provides back-up support for other business operations roles for coverage during vacations or other circumstances.

Qualifications

• Microsoft Office Proficient, Detail Oriented, Good Written and Verbal Communication, Presentation Skills, Analytical and project management skills, Sharepoint experience preferred.
• Capability to provide strong customer service preferred.

• 3.0 minimum GPA
• Returning to university for at least one semester and graduating within one-year post internship
• Currently enrolled in university, pursuing a bachelor's degree
• Demonstrated leadership skills (i.e., extracurricular activities or projects)
• Authorized to work in the U.S. on a permanent basis without requiring sponsorship
• Preferred Majors:
  • Business Administration
  • Communications
  • Computer Science
  • Design
  • Management
  • Operations Management
  • Statistics

Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel
No
Job Type
Internship
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.