Administrative Coordinator

Redmond, WA, United States
Jan 15, 2021
Required Education
Bachelors Degree
Position Type
Full time
Just-Evotec Biologics is seeking an Administrative Coordinator to join a fast-paced, collaborative and multi-disciplinary team for the advancement of low-cost biotherapeutics manufacturing. This position will be responsible for administrative and operational duties to support members of the Just J.POD site Leadership Team and Business Operations.

  • Proactively manage calendar and scheduling for internal and external meetings, conferences and professional engagements for leadership team with an understanding of business priorities
  • Coordinate all domestic and international travel arrangements; anticipate and proactively handle last minute adjustments or changes
  • Prepare and process expense reports with attention to accuracy, timelines and compliance with Corporate policy requirements; track payments and troubleshoot issues
  • Assist in planning and coordinating logistics for small to large scale meetings and events; prepare agendas
  • Coordinate logistics such as conference rooms, video or teleconference details, AV, lunches etc.
  • Order catering items for team meetings; assist w/set-up and clean-up as needed
  • Order office supplies for team
  • Compose and prepare correspondences, documents, presentation materials, meeting minutes and reports
  • Coordinate and schedule candidate interviews
  • Provide onboarding support and guidance for all new employees at the J.POD site

Qualification and Requirements:
  • BA preferred, or combination of education and experience
  • Minimum of five, preferably seven to ten years of experience supporting executive and management teams
  • Motivated self-starter who can work independently with minimal supervision in a fast-paced and multidisciplinary environment
  • Proactive with excellent interpersonal skills and proficient in MS Office (Excel, Powerpoint, etc.) and Google applications (gCal, gDoc, etc.)
  • Strong organizational and project coordination skills with a willingness to take initiative
  • Displays professionalism in all internal and external endeavors
  • Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills, and ability to manage multiple projects simultaneously
  • Results driven with strong attention to detail

About Just - Evotec Biologics

Just - Evotec Biologics, wholly-owned by Evotec SE, is a unique platform company that integrates the design, engineering, development, and manufacture of biologics. With deep experience in the fields of protein, process and manufacturing sciences, the Just team came together to solve the scientific and technical hurdles that block access to life-changing protein therapeutics; from the design of therapeutic molecules to the design of the manufacturing plants used to produce them. Just's focus is to create access and value for a global market through scientific and technological innovation. Our state-of-the-art labs and cGMP clinical manufacturing plant are co-located in Seattle's South Lake Union neighborhood - the center of Seattle's medical, global health, and technology industries and a noted top emerging life science hub in the U.S. Our fast-growing team of 200 employees is expanding Just's innovative platform and footprint - building our first North American J.POD® commercial manufacturing facility in the Seattle area. For job opportunities, learn more at