Laboratory, Facilities and Operations Manager

Dallas, TX, United States
Dec 17, 2020
Required Education
Bachelors Degree
Position Type
Full time
The Laboratory, Facilities and Operations Manager oversees the planning, design, construction, maintenance and alteration of office and laboratory space, and building equipment of Dallas, TX facility. This position is also responsible for the day-to-day management and operations of the laboratory, facility and safety.
  • Working with the management team, develops and implements a long-range facilities plan, and ensures that tactical facilities decisions are consistent with this plan.
  • Works with outside vendors in preparation of plans, budgets and schedules facilities modifications including estimates, bid sheets, layout, contracts and labor/material requirements.
  • Works with outside vendors to complete inspections of construction and installation progress to ensure compliance with established specifications (including regulatory requirements from city, county, state, etc.).
  • Manages maintenance, alteration and relocation of office/laboratory areas and equipment as well as space assignments and layout arrangements for new employees. Responsible for ordering and installing name plates, office/cubicle furnishing, etc., as needed.
  • Maintains ergonomic standards utilizing appropriate office and laboratory furnishings/equipment.
  • Maintains and monitors all building equipment including, but not limited to, HVAC, security systems, sprinkler system, utilities, and plumbing. Manages and coordinates vendors engaged in equipment installation, facilities equipment repair and preventative maintenance.
  • Manages large, specialized, complex laboratories and assists with setting up the laboratory and coordination of the long term and day-to-day technical laboratory operations.
    • Manages and updates all processes related to laboratory operations.
    • Manages laboratory budget.
    • Procures research materials, supplies, and manages the inventory.
    • Oversees and promotes lab safety and routine laboratory hygiene.
    • Maintains laboratory apparatus and equipment.
  • Coordinates and works with IT to plan for business continuity including preparation and maintenance of written plans and procedures.
  • Interacts with vendors/contractors in handling routine requests with building including electrical, and property management (i.e., building temperature, lighting, equipment failures, plumbing problems, etc.).
  • Issues and maintains security/access cards.
  • Provides off-hours support during emergencies/disasters and projects requiring non-business hours supervision/coordination.
  • Acts as a liaison with building property management on leasehold issues including tenant improvements, HVAC issues, etc.
  • Develops, implements and manages EH&S (environmental, health and safety) policies/procedures, benchmarks safety programs and techniques to ensure compliance, injury prevention, and risk mitigation. Acts as Corporate Safety Officer, establishing and maintaining health and safety rules standards.
  • Administers office and laboratory safety and security plans and procedures, continually monitoring locations to ensure they remain safe, secure and well-maintained.
  • Ensures and maintains OSHA and other regulatory compliance (environmental, health & security) in facilities and coordinates inspections. Manage agency inspections and prepare deliverables for the response to inspection reports.
  • Conducts job site assessments, focusing on unsafe conditions and unsafe work behaviors; ensure appropriate action is taken to correct deficiencies.
  • Performs Injury and Illness investigations, root cause analysis, data trending, program audits and laboratory safety and compliance inspections. Investigates accidents to identify their causes and find ways to prevent recurrences. Investigates, prepares, and forwards, as required, reports on injuries to appropriate agencies.
  • Provides general and program specific EH&S training. Recommends changes to protect workers and educate employees on how to prevent health problems using safety training programs.
  • Maintains Company OSHA/EPA hazardous waste records.
  • Ensures that all required written programs (e.g., hazard communication, contingency plan, lockout/tagout, waste minimization plan, hearing conservation, blood-borne pathogens, etc.) are properly documented.
  • Manages buying and receiving activities for office and laboratory. Keeps the office and laboratory stocked with necessary supplies (stationery, furniture, equipment, snacks, etc.).
  • Coordinates with IT and Corporate headquarter to ensure all business equipment such as printers, phones, etc. are in working order.
  • Other duties and projects as assigned.

QualificationsThe position requires a BS or equivalent and 5-8 years of work experience with a background in facilities management, preferably in research laboratory environment such as the biotechnology or pharmaceutical industry.
  • Knowledge of OSHA requirements and familiarity with city building/fire codes.
  • Demonstrated ability to effectively understand and interpret architectural drawing/construction blue prints.
  • Well-developed budget and cost management skills.
  • Strong research, analytical, and logic skills.
  • Excellent project management skills with effective planning and organizational skills.
  • Effective negotiator with well-developed interpersonal and communication skills.
  • Self-motivated and ability to independently identify problems and provide resolutions.
  • Exceptional team player with high integrity and ethics.
  • Proficient in MS Excel. Strong PC and systems skills.
  • Able to work during non-business (evening, holidays, weekends) hours to respond to emergencies and other projects requiring additional effort.