Senior Coordinator, Word Processing II

Lake County, IL, United States
Dec 01, 2020
Required Education
Bachelors Degree
Position Type
Full time
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women's health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

The Senior Word Processing Coordinator II is responsible for formatting, proofing, and completion of clinical protocols, clinical study reports, investigator brochures, summaries, and other related clinical documents. Provides regulatory document formatting support to the Medical Writing, Clinical, and Pharmacovigilance Teams, ensuring successful preparation of high quality submission-ready documents. Ensures completion of work to meet multiple client deadlines. Ensures styles and formatting are consistent with defined eSubmission standards so that the documents created in MS Word correctly render to PDF. Proofreads documents for accuracy and consistency. Coordinates and communicates with other word processing team members for consistency for all documents. Imports and routes documents in the submission system ensuring proper naming conventions and document properties. Creates and updates clinical templates as directed by the Submission Templates & Tools Team (STaTT). Functions

Responsibilities :
  • Process, proofread, verify, and manage various clinical, regulatory, and pharmacovigilance documents ensuring they are submission ready for publishing with an appropriate level of accuracy.
  • Communicate regularly with colleagues and management regarding timelines and conflicts to timelines for word processing requests, eSubmission issues and document completion dates. Ensure all electronic document deliverables are processed and completed in alignment with timelines.
  • Ensure document format and style are consistent with defined eSubmissions format and styles, such that documents created in MS Word correctly render to PDF.
  • Confirm formats and styles are consistent with those in the clinical templates, when applicable. Creates and updates clinical templates as directed by the Submission Templates & Tools Team (STaTT).
  • Proofread documents for accuracy and consistency. Import and route documents in the eSubmission system ensuring proper document properties and correct naming conventions are used per the eSubmissions system file naming conventions.
  • Accurately and timely maintain document tracking for all documents. Ensure literature citations are correct.
  • Perform literature searches.
  • Provide ongoing support for Medical Writers and others; act as a liaison between eDocs support and Medical Writing organization as needed. Function in an eDocs business support role.
  • Maintain strong knowledge of eSubmission styles and formatting standards. Coach and mentor more junior and contract Medical Writing word processors. Lead internal process improvement activities.
  • Act as word processing subject matter expert on cross-functional teams in support of related initiatives (e.g.
  • system). Must continually train/be compliant with all current industry requirements as they relate to regulatory submissions, including electronic submission/approval standards.
  • Share oversight of word processing group mailbox, including scheduling word processing documents.


  • Bachelor or associates degree preferred; equivalent experience considered.
  • 5+ years word processing or clinical research/related field experience or equivalent.
  • Strong knowledge of word processing including: formatting, use of styles and templates, table formatting,
  • use of styles and templates, table formatting, cross-referencing, bookmarking.
  • Strong knowledge and experience with Common Technical Document (CTD) content templates. Experience with document checking, importation and workflows in electronic document management systems.
  • Excellent written and oral communication skills.
  • Superior attention to detail and ability to prioritize multiple tasks/projects.
  • High level computer skills. Proficient in electronic document management system. Excellent working knowledge of software programs in Windows environment.
  • Strong organizational skills; ability to work with minimal supervision. Experience in working in collaborative, cross-functional teams.

Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Job Type
Job Level Code
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.