Accounts Payable and Payroll Specialist

Richmond, CA, United States
Nov 24, 2020
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
JOINN Biologics is a Bay Area, California-based company that is committed to the advancement of biopharmaceutics through its premier contract development and manufacturing services for biologics and advanced therapies. JOINN Biologics aims to provide a complete range of services from early custom development to clinical manufacturing to our global clients. We work closely with our partners and clients
to further accelerate the development of high-quality biologics and deliver long-lasting value to the biopharmaceutical industry.

We are seeking an Accounts Payable and Payroll Specialist with demonstrated experience in both
Accounts Payable and Payroll to come JOINN US and support our growing family!
Duties and Responsibilities:

Accounts Payable
  • Analyze, verify (two-way and three-way match), and process invoices and/or check requests promptly
  • Review to ensure proper routing, coding, and approval
  • Ensure invoices are posted timely, on a weekly basis
  • Pay vendors in accordance with Company policy and Company and vendor terms
  • Process full-cycle payment run
  • Process prepaid invoices and deposits
  • Complete month-end accrual compilation
  • Complete monthly goods receipt / inventory receipt reconciliation
  • Assist with Accounting, management, and auditor requests
  • Maintain exceptional relationships with vendors and personnel
  • Other duties as assigned

  • Process full-cycle biweekly and semimonthly payroll for 100+ employees across multiple entities and locations, including off-cycle payroll as needed, in accordance with applicable local, state, and federal law and as well as best practices
  • Ensure timely and accurate delivery of payroll, related reporting, and General Ledger entries
  • Communicate with employees and managers to verify and complete time card, time off request, and job costing entries and approvals in accordance with Company policy and procedure, best practices, and applicable state and federal law
  • Maintain paid leave accruals, deductions, and balances
  • Manage 401(k) deductions and contributions in accordance with applicable law, best practices, and GAAP accounting principles
  • Prepare reporting for, audit, and support auditing of authorized payroll and retirement entries, earnings, deductions, and other items, such as allowances, health benefits, 401(k), FSA, workers' compensation, and paid leave
  • Assist with HR, management, personnel, and auditor requests
  • Maintain exceptional relationships with vendors and personnel
  • Other duties as assigned
Required Qualifications:
  • BA degree in Business, Accounting, Finance, HR, or related.
  • 3+ years' accounts payable experience
  • 2+ years' full-cycle hourly Payroll experience using an automated system
  • Demonstrated, hands-on QuickBooks experience with Inventory, Accounts Payable , and General Ledger coding query
  • Thorough knowledge of Accrual, Prepaid, and Goods Receipt / Inventory Receipt reconciliation
  • Paychex Payroll experience and/or strong experience with other Payroll software and ability to learn new software
  • Strong knowledge of applicable state and federal laws, regulations, and best practices, including wage and hour law
  • Proficient in Microsoft Office, including Excel, Outlook, and Word
  • Demonstrated analytical, organizational, and problem-solving skills
  • Strong attention to detail and ability to maintain a high level of accuracy
  • Ability to work independently and collaborate as part of a team
  • Strong written and verbal communication skills
  • Commitment to deliver results in a timely manner
  • Demonstrated customer service and interpersonal skills
Preferred Qualifications:
  • Manufacturing Industry experience preferred
  • Combination of both large & small company experience

Equal Opportunity Employer. We offer the successful candidate a competitive compensation and benefits package.

Location: Richmond, CA 94806
Work authorization: United States (Required)