Accounts Payable Specialist (MV20-255)

South San Francisco, CA, United States
Nov 18, 2020
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Reporting to the Senior Director, Accounting & SEC Reporting, the Accounts Payable Specialist will be responsible for data entry related to vendor maintenance, purchase order processing and vendor invoice processing. Qualified candidates must have the ability to execute multiple tasks in a fast-paced and rapidly changing environment. Candidates must have strong attention to detail, be detail oriented, have the ability to prioritize, possess problem solving and time management skills and be able to adhere to deadlines. The successful candidate must also have excellent communication skills as this role interacts with all departments of the organization.


Catalyst is a clinical-stage biopharmaceutical company focused on developing novel medicines to address hematology indications. Catalyst is focused on the field of hemostasis, including the subcutaneous prophylaxis of hemophilia, and facilitating surgery in individuals with hemophilia. For more information, please visit .

  • Coordinate the creation of purchase orders from fully executed contracts, in accordance with Company policy
  • Coordinate the processing of invoices for payment, including 3-way matching, account coding, data entry and required approvals within accounting system
  • Maintain the vendor master file within NetSuite
  • Review invoices for appropriate documentation and approval prior to payment
  • Monitor and maintain the accounts payable inbox for purchase order requests, invoices and related correspondence
  • Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
  • Maintain the 1099 data for vendors and assist with annual filing requirements
  • Reconcile vendor statements, research and correct discrepancies as needed
  • Reconcile accounts payable and related balance sheet accounts
  • Assist in AP close process as part of larger financial period close process
  • Maintain files and documentation thoroughly and accurately
  • Assist with special projects as needed

  • 3+ years of demonstrated Accounts Payable experience including a working knowledge of accounting principles and general ledger posting
  • NetSuite experience preferred
  • Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency and customer focus
  • Experience in biotech/pharmaceutical industry preferred
  • Strong work ethic and team player
  • Ability to meet tight deadlines and responsibility for accuracy and timeliness of work performed
  • Proven problem solving, documentation, research and resolution skills
  • Proficient in Excel, Word, and Outlook a plus
  • Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness and the ability to multi-task
    • Working knowledge of accounts payable best practices
    • Ability to interact with employees and vendors in a professional manner