AbbVie

Administrative Assistant III

Employer
AbbVie
Location
Lake County, IL, United States
Posted
Nov 17, 2020
Ref
2008530
Discipline
Administration, General
Required Education
High School or equivalent
Position Type
Full time
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women's health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

The Administrative Assistant III is responsible for all administrative functions of the department; answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and corporate phone setups, acting as liaison for remote access issues.

Major Responsibilities:
  • Provides general administrative support. May provide back-up support to higher-level management as needed.
  • Responsible for compliance with applicable Corporate Security and Privacy rules, Corporate Branding Guidelines and Copy Center procedures (if applicable).
  • Interacts with high-level executives and handles confidential or business-sensitive information.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Orders business cars
  • Uses and understands Microsoft Office Suite, Office 365 and other business-specific software, including Corporate Travel Website (i.e. Concur) and employee performance management systems (as applicable).
  • Coordinates new employee office setups and onboarding.
  • May train new administrative assistants.
  • Operates with general instruction and some supervision.

Qualifications

Qualifications:
  • High School diploma or equivalent. Some college preferred.
  • 1+ years previous admin experience
  • Basic to intermediate knowledge of Microsoft Office Suite and understanding of business processes and requirements.

Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.