AbbVie

Administrative Assistant

Employer
AbbVie
Location
Lake County, IL, United States
Posted
Nov 03, 2020
Ref
2007633
Discipline
Administration, General
Required Education
High School or equivalent
Position Type
Full time
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women's health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

    • Provides general administrative support. May provide back up support to higher-level management as needed.
    • Administrative support includes but is not limited to: calendar management and scheduling, travel scheduling and booking, expense report processing, meeting and event planning (food/venue coordination), team event coordination, document review and compilation, employee onboarding coordination, banking or reporting data review and reconciliation.
    • Acts as a Culture Champion and promotes team culture through activities including: newsletter compilation, culture team engagement, liaises with other Culture Champions to share ideas and best practices.
    • Has strong PowerPoint skills; can quickly proof, polish and add visual content to better convey written words and numbers into messages.
    • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
    • Interacts with high-level executives and handles confidential or business-sensitive information.
    • May include some support for tracking budget expenditures.
    • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
    • Orders business cards and stationery; supports others in office supply ordering process, order management, and liaises with office supply supplier
    • Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
    • Coordinates new employee office set-ups and onboarding.
    • May train/coordinate work for new administrative assistants.
    • Operates with general instruction and some supervision.

Qualifications
  • High School diploma or equivalent. Some college preferred.
  • 1+ years previous admin experience or equivalent.
  • Demonstrates strong interpersonal, communication, and teamwork skills.
  • Comfortable communicating to large audiences and people outside of the known/immediate network.
  • Strong ability to prioritize, multi-task, and effectively manage time.
  • Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements.
  • Strong PowerPoint skills preferred.

Significant Work Activities
N/A
Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.