Skip to main content

This job has expired

You will need to login before you can apply for a job.

Executive Assistant

Employer
Novartis Gene Therapies
Location
Deerfield, IL, US
Start date
Oct 28, 2020

View more

Discipline
Administration, Clerical
Required Education
Bachelors Degree
Position Type
Full time
Hotbed
BioMidwest
Overview

Ready to join a team committed to developing and commercializing gene therapies for patients and families devastated by rare neurological genetic diseases? Since 2013, Novartis Gene Therapies (formerly AveXis) has had one focus: bringing change to those devastated by genetic diseases.

The Novartis Gene Therapies culture embraces this mission. As a compassionate and dedicated team, we are enthusiastic about the science behind our work and finding answers to difficult questions. We are dedicated to communities affected by rare diseases, and these patients and families are the motivation for everything we do.

We have built a team with exceptional depth of experience, unified by a common vision; to develop gene therapies with the potential to positively impact the lives of the patients and families devastated by rare and life-threatening neurological genetic diseases. Though we are proud of what we have achieved to date, we remain relentlessly focused on making that vision a reality.

The Executive Assistant, provides direct administrative support to a Senior Vice President, General Council, Head of ERC Risk Review & Prevention and their staff to ensure productivity through routine administrative activities as well as non-routine activities and special projects.

Responsibilities
  • Complete routine/non-routine work, complex projects, assignments which may include creating presentations, contracts or other confidential documents.
  • Schedule and manage on-site, off-site and virtual meetings and training across US and international time zones.
  • Organize and maintain logistics of business travel.
  • Independently identify and initiate process improvement areas across departments or function with limited direction.
  • Submit expense reports.
  • Maintain communication with all levels of management and employees, often dealing with confidential information. Tact and confidentiality in handling sensitive, confidential information.
  • Coordinate internal and external meetings including leadership team meetings, set up conference calls and take meeting minutes.
  • Perform special projects and/or other functions to support the business as assigned or proactively identified.
  • Embrace the Novartis Gene Therapies culture and model work behaviors that are consistent with each of the company's core values.

Qualifications
  • 7 years of administrative support experience including a minimum 5 years' experience supporting executive level management.
  • Bachelor's degree or equivalent experience.
  • Ability to handles a wide range of executive support activities and work independently with little or no supervision.
  • Must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization.
  • Ability to balance multiple priorities, while remaining proactive, adaptable and efficient. Must be able to maintain confidential and sensitive information.
  • Advanced technical skills including MS Word, Excel, and PowerPoint.
  • Demonstrated organization, multi-tasking and prioritization skills with the ability to manage a workload of diverse tasks.
  • Strong interpersonal, written and verbal communication skills.
  • Proven decision-making ability and attention to detail.
  • High tolerance for deadlines and conflicting priorities.
  • Team orientation and delegation skills.


The level of this position will be based on the final candidate's qualifications.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Novartis Gene Therapies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert