Business Operations Specialist II

Kite Pharma
Santa Monica, CA, United States
Oct 25, 2020
Required Education
Bachelors Degree
Position Type
Full time
Kite is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job

Job Description

  • Writes and revises controlled documentation (e.g. procedures, work instructions, forms, specifications, protocols, reports, etc.)
    • Ensures that all documents are technically and mechanically accurate, consistent with internal style guidelines, and consistent with regard to clarity, flow, organization, completeness, accuracy, readability, and/or appropriateness.
    • Communicates with appropriate departments to ensure changes are well documented and easily understood.
    • Interacts with appropriate departments to establish priorities and deadlines for technical documentation.
    • Facilitates the review and approval process and liaises with the business process owner to ensure the document intent is achieved.
    • Verifies own work and ensures the correct and timely implementation of all documentation. Checks format and compliance to company templates.
  • Creates and maintains trackers documenting contractor invoicing and payment
  • Assists department head with developing and maintaining contracts and POs, and with onboarding of contractors.
  • Performs other related duties and assignments as required.

Basic Qualifications:
  • BS/BA with 4 years' experience in related field
  • MS/MA with 3 years' experience in related field

Preferred Qualifications:
  • Previous experience in regulated environments
  • Experience in Pharma/Biotech or Healthcare is a plus
  • Expertise in developing procedural documents
  • Knowledge of business systems such as Veeva Vault, Oracle Business, document management systems.
  • Expertise in MS Word, Excel and MS Project; Visio, Adobe, DocuSign
  • Ability to communicate and work with cross-functional colleagues
  • Proactively resolves issues and finds solutions

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit Sign up to follow @KitePharma on Twitter at

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability,genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contactcareers@gilead.comfor assistance.

For more information about equal employment opportunity protections, please view the'EEO is the Law'poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.