Grant Administrator/Senior Grant Administrator Opening
The Gladstone Institutes is seeking a Grants and Contracts Administrator or a Senior Grants and Contracts Administrator to join its Grants and Contracts Department. Reporting to the Director of Grants and Contracts, the Grants and Contracts Administrator provides direct support to a portfolio of Gladstone principal investigators in all aspects of pre- and post-award management.
The Grants and Contracts Administrator is a trusted partner to his/her assigned principal investigators throughout the Grants and Contracts life-cycle, and works cross-functionally with individual laboratories and administrative teams to provide excellent service and generate high-quality deliverables. The successful candidate will:
- Work with investigators and research staff to develop grant budgets and proposals, ensuring all proposal components conform to sponsor regulations and requirements;
- Submit research proposals to sponsors after obtaining all necessary institutional approvals;
- Negotiate acceptable award terms;
- Assess and mitigate compliance and audit risks;
- Ensure timely set-up of awards in Gladstone's financial systems;
- Maintain grant/contract records in compliance with institute and sponsor policies;
- Work with investigators to identify potential funding sources;
- Process non-competing continuations, progress reports, supplements, subawards, research agreements, prior approval requests, no-cost extensions and all other award and agreement modifications as needed;
- Monitor project expenditures for compliance with applicable policy;
- Monitor spending against awards to ensure that projects are on-budget;
- Monitor overall laboratory expense, forecast investigator financial position given spending and staffing patterns, and work with investigators to identify remedial options, alternatives, and strategies, as appropriate;
- Maintain overall compliance with institute policies and procedures, sponsor requirements, terms and conditions, and federal regulations;
- Serve as a source of information on fiscal policies and procedures including federal funding regulations, and become an expert in specific policy areas according to the unique composition of each investigator's portfolio;
- Prepare effort and salary adjustments, cost transfers, and journal entries as appropriate;
- Process fund and grant closeout, including final financial reports;
- Perform ongoing subrecipient monitoring and review all incoming and outgoing subcontract invoicing for compliance with applicable award terms, policy, and regulation;
- Participate in Gladstone's annual Single Audit (formerly known as the "A-133 Audit");
- Perform other duties as assigned.
- Bachelor's degree preferred
- 1-3 years of NIH grants management experience preferred
- Excellent attention to detail, outstanding customer service and impeccable communication skills are required for this position.
- The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
- Demonstrated pre-and post-award financial management experience, including proposal development and post-award management.
- Effective analytical and creative problem solving skills.
- Experience using electronic pre- and post-award systems such as Grants.gov Workspace, NIH ASSIST, and NSF Fastlane/Research.gov.
- Comfort with business systems that hold financial and administrative information, such Workday.
- Proficiency with Microsoft Word and Excel, with particular regard to Excel formulas.
Title and salary will be commensurate with education and experience.
- Title and salary will be commensurate with education and experience.
- Be a part of big ideas and consider Gladstone. Your difference will make a difference in human health.
- Gladstone is an equal opportunity employer.