Bristol Myers Squibb Company

Project Support Specialist

Summit West, NJ, United States
Sep 12, 2020
Required Education
Bachelors Degree
Position Type
Full time
At Bristol Myers Squibb, we are inspired by a single vision - transforming patients' lives through science.In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

This position will administratively support the Sr. Manager and the Project Management Office (PMO) Team in managing multiple projects needed for multi-product manufacturing, including tech transfers or CMO projects, necessary for Celgene Chimeric Antigen Receptor (CAR) T-cell Therapies. The role will report to the Sr. Manager of CAR T Project Management. The Project Support Specialist will assist the PMs in multiple project follow up activities, taking meeting minutes and distributing them; manage and develop small project timelines; lead small workstreams and assist PMs in following up with Action Item Owners to ensure tasks are completed on time. This role is required to support a cross-functional dynamic setting where project assumptions and scenarios may change and therefore requires an individual who can quickly adapt to the changes and manage administrative communications at different levels in the organization.

Work scope will include manufacturing for all cell therapy products, cell therapy technical platforms, and translation plan from clinical to commercial manufacturing. This role will work with other project management and subject matter experts including Manufacturing, Operational Excellence, Supply Chain, MS&T, Quality Assurance, Quality Control, Process Development, Facilities & Engineering, IT, EHS, Finance, Regulatory, and Clinical and Commercial Operations.

Responsibilities include, but are not limited to, the following:
  • Effectively lead small workstreams
  • Accurately document team meeting minutes and distribute to appropriate teams
  • Assist PM in following up with action item owners to ensure tasks are complete
  • Work with PM to standardize current practices across S12 to apply to future CTDO Projects
  • Update S12 Dashboards, S12 PMO Sharepoint hub and Communication Tools
  • Assist in the creation, formatting, access control, and tracking tasks on Sharepoint sites and sub-sites
  • Create brief guidance documents based on lesson learned or new processes for sitewide distribution
  • Assist in the onboarding of new resources in support of S12 PMO and Project Teams
  • Process contracts in Oracle as needed
  • Assist S12 Team in invoice processing as needed
  • Assist PMO Team in bringing more financial visibility to S12 Project Teams using Oracle and Basware Systems
  • Communicate with Vendors if necessary
  • Serve as a member of sub-teams, tracking timelines elements to ensure that functional deliverables are completed on time and according to relevant quality standards
  • Assist in ensuring adherence to applicable project budgets and propose capital appropriation requests where applicable
  • Assist in Capital Acquisition Request (CAR) creation and processing as needed
  • Proactively identify program risks and assist the team and team leader to develop contingency plans
  • Responsible for assisting the PM in the preparation of routine status reports and communicate project progress to stakeholders, supervisor and site
  • Working with the team and team leader, contribute to the development of annual team goals and objectives, as well as team presentations for governance teams
  • Promote a culture of collaboration, cooperation, execution excellence, effective communication, and cross-functional problem-solving to enable a high-performing team.

Skills/Knowledge Required:

Must be competent in Project Management tools and methodologies
  • Excellent organizational and time management skills
  • Experience with regulated GMP environment for manufacturing(Biologics or Cell Therapy experience is a plus).
  • Strong analytical, problem-solving, and critical thinking skills
  • Must be able to interact and communicate effectively at all levels of the organization
  • High attention to detail skills
  • High organization skills with ability to multi-task several objectives in parallel
  • People and project management skills

  • Bachelor's degree with a minimum of 6+ years of experience.

Preferred but not required:
  • PMP certification desirable
  • Experience in biopharmaceutical clinical, supply chain, manufacturing, and commercialization

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.