Senior HR Operations Coordinator

Location
Brisbane, California, United States
Posted
Sep 09, 2020
Ref
2022132230
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
SUMMARY:The Senior HR Operations Coordinator will play a key role in managing and developing efficiencies throughout the employee lifecycle from onboarding to off-boarding. This position will also support new hire orientation, immigration, as well as other HR projects and process improvement initiatives. The successful candidate is highly organized, detail-oriented and can thrive in a fast-paced environment.

Being a part of MyoKardia means you are a pioneer at heart, a go getter, a part of something meaningful. We push the boundaries, embrace uncertainty and challenge conventional thinking to make the biggest impact on people's lives - because we believe that a better solution is out there. We roll up our sleeves and get to work on making things happen - when the outcome of our work changes lives, action is a moral must. Each of us has a hand in shaping the future of our company, our industry and people's lives because the passion in each and every one of us is what makes the difference.

If you are someone who dares to explore the unknown; who takes action in the face of uncertainty; who is passionate and driven about making a real difference in people's lives... then you belong at MyoKardia.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This position will be responsible for:
  • Manage full cycle employee data management, including onboarding, organizational changes, compensation changes and off-boarding transactions in HR system, UltiPro
  • Manage off-boarding process; create off-boarding packets and coordinate final paychecks with Payroll
  • Coordinate new hire orientation scheduling and related communications to new hires
  • Act as a liaison with external immigration attorney and key stakeholders on immigration-related requests to ensure all visa applications, postings or other documentations are completed accurately for timely submission
  • Coordinate with benefits brokers/vendors on benefits-related transactions, including new hire enrollments, life event changes, terminations and Cobra, etc.
  • Participate in HR projects to define requirements, identify gaps, provide recommendations and support change management efforts to improve employee experience, work processes and efficiencies
  • Assist with troubleshooting system and integration issues
  • Assist with reporting requests, data analysis and audits to meet business needs and ensure data integrity using Cognos Business Intelligence and Excel
  • Coordinate benefits and compliance reporting needs and requirements
  • Participate in SOX or other compliance-related projects and coordinate employee data requests
  • Maintain HR records (electronic and paper files) to ensure confidentiality and retention requirements are followed
  • Provide support for other HR programs and projects, as needed


EDUCATION/EXPERIENCE/SKILLS:

Education:
  • Bachelor's degree or equivalent work experience
  • 3-5 years of experience in Human Resources, HR Operations, HRIS, or other related areas


Knowledge/Skills/Abilities:
  • Ability to act in alignment with our core values: Patients First; Passion for Science; Succeed Together; Imagine & Innovate; Lifelong Learning
  • Ability to multitask and work in a fast-paced environment while managing multiple and/or conflicting priorities
  • Ability to adapt to changing priorities in a fluid, fast growing/changing environment, while maintaining consistency and work quality
  • Strong attention to detail and organizational skills
  • Strong interpersonal and written communication skills
  • Ability to build effective partnerships with cross-functional teams (e.g., Payroll, Finance, IT, Facilities, Recruiting, HR Business Partners, Legal, etc.)
  • Proficiency with MS Office, Gmail, Google Calendar, Box, Zoom, Smartsheet, Slack, and DocuSign
  • Experience with UltiPro (Core, Onboarding, Payroll, Performance and Compensation modules) and Cognos Business Intelligence strongly preferred
  • Experience working with external immigration attorney on visa applications strongly preferred
  • Ability to perform data analysis and audits using various data sources and manipulating data sets using Excel
  • Ability to demonstrate high level of professionalism and maintain confidentiality at all times
  • Ability to work independently with good judgement to escalate issues as needed