Sr. Administrative Assistant, US Field Medical, Oncology

Location
Basking Ridge, New Jersey, United States
Posted
Sep 05, 2020
Ref
10467BR
Hotbed
Pharm Country
Required Education
Associate Degree
Position Type
Full time
Join a Legacy of Innovation 110 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group's 2025 Vision to become a "Global Pharma Innovator with Competitive Advantage in Oncology," Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

Job Summary:

Reporting to the Executive Director, US Field Medical Affairs, Oncology, the Sr. Administrative Assistant will provide exceptional administrative support for our Executive Director and 5 functional direct reports. You will be responsible for interfacing with the US field medical team and working cross functionally with other administrative assistants within our oncology business. You will work on complex tasks that require strong organizational and business communication skills, along with the ability to prioritize multiple requests and handle many types of confidential information appropriately

Responsibilities:
  • Independently prepares and maintains important files
  • Creates and proofs packets of information; develops documents using word processing and database tools
  • Edit, drafts, and produces internal and external communications; independently completes mailings which may include mass merges from database software reports
  • Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals
  • Has some contact with external vendors and constituents to resolve routine issues; majority of internal contact is within an organizational unit, with some contact across organizational units
  • Identifies and implements projects or process improvements with general supervision, for example, processes expense reimbursements and ensures timely completion of expense reports, and monitors processing of contracts, requisitions, and supplies
Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education/Experience:
  • High school diploma is required. Associate Degree preferred.
  • Must have minimum of 5 years of relevant administrative assistant experience, supporting a field based, medical affairs, clinical development/operations or commercial (sales) teams. Prefer pharmaceutical company experience, or another related regulated industry.
  • Strong communications skills both written and oral
  • Proven organizational skills, maintaining calendars, filings, mailings, database information with strong attention to detail.
  • Must have experience planning large, offsite meetings and other events
  • Expert experience booking corporate business travel, effectively managing itineraries and logistics.
  • Must have strong skills in MS Word, PowerPoint and Excel
  • Minimal domestic travel when needed for field medical team events.
Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Job Title
Sr. Administrative Assistant, US Field Medical, Oncology

City
Basking Ridge

Functional Area
DSUSB Medical Affairs

State
New Jersey