Clinical Logistics Coordinator

Kite Pharma
Santa Monica, CA, United States
Aug 21, 2020
Required Education
Bachelors Degree
Position Type
Full time
Kite is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job

Job Description

The Clinical Logistics Coordinator is a primarily an in-house sponsor position (although some travel is required) who will be responsible for enrollment of study participants, scheduling investigational product manufacturing, and all logistics coordination activities involved in the cell journey. The candidate must be knowledgeable of biological tissue and sample collection, logistics and transportation of samples, various courier services, and basic understanding of patient care and treatment scheduling and management. This position will be asked to interact with medical personal and be expected to be responsive to meet the needs of a rapidly, changing environment. This position will be a contributing member of study teams and routinely interacts with the Clinical Operations, Manufacturing and Quality departments. The position will report to the Clinical Logistics Manager.

Responsibilities include but, are not limited to:
  • Serves as a primary liaison and clinical trial resource for the screening and enrollment of clinical trial participants across multiple clinical studies.
  • Proactively communicates with site research staff, vendors, and manufacturing to schedule and coordinate the "cell journey" activities as well as initiation/completion of study treatment and subsequent patient visits.
  • Coordinates all aspects of study participant sample collection and "cell journey" including apheresis, shipping, processing, manufacturing and return of investigational product back to the clinical trial sites.
  • Communicates study requirements while ensuring adherence to the cell journey process.
  • Continuously refines and improves the cell journey process including the screening/enrollment of trial patients, patient scheduling and treatment process.
  • Prepares metrics and updates for management as assigned. Proactively identifies potential study issues/risks and recommends/implements solutions.
  • Works with multiple contract research organizations to communicate detailed timelines and ensure that performance expectations are met.
  • Attends internal team meetings, and provides training as necessary at investigator meetings and other trial-specific meetings.
  • Participates in the development, review and implementation of departmental SOPs and processes.
  • Other duties as assigned.

Requirements :
  • At least 2 years of experience with a BS or BA in a relevant discipline or 1 year with a MS/MA in a relevant discipline or at least 2+ years of relevant clinical/logistics coordinator experience
  • Working knowledge of biologic material transport a plus
  • Ability to work with multiple database and electronic systems. Experience with Oracle/ERP, courier, and material ordering portals, considered a plus
  • Must display strong analytical and problem solving skills. Attention to detail required.
  • Outstanding organizational skills with the ability to multi-task and prioritize
  • Excellent interpersonal, verbal and written communication skills
  • Comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit Sign up to follow @KitePharma on Twitter at

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For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.