Sr. Executive Assistant

Position Overview

Nektar Therapeutics has an exciting opportunity for a motivated Sr. Executive Assistant who will provide administrative support to the Senior VP, Finance & Chief Accounting Officer.

We are looking for a professional, take charge Sr. Executive Assistant to keep business operations organized, on track and moving forward. Candidates must possess strong organizational skills, project management skills and communication skills, both written and oral, the ability to multi-task efficiently in a fast paced environment, and the ability to work independently with initiative, discretion and confidentiality.

Ensures that Executive's productivity is enhanced by managing calendars and schedules, including tracking and facilitating priority deliverables. Performs administrative tasks such as calendaring, including scheduling of appointments, meetings, and conference calls, prepares expense reports and time cards, arranges internal catering and offsite events, coordinates domestic & international travel, and manages document organization, including establishing and maintaining shared file systems and related scanning, filing, etc. Will be responsible for working on board presentations and distributing board materials. Creates and/or modifies presentations as needed.

The Sr. Executive Assistant will lead the document management process associated with the internal and external quarterly and annual audits. Prior experience with managing and organizing a large volume of documents within a tight timeline is preferred. Must have the ability to manage multiple high priority assignments. Fosters and maintains strong working relationships within all levels of the company, as well as with outside vendors and contacts. Candidate should possess a strong work ethic and have a positive, can-do attitude. Must be collaborative and a strong team player. Works on assignments that are complex in nature and require considerable judgment, initiative and specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision, assignments are of the highest quality, and follow-through is outstanding.

An Associate and/or a Bachelors degree or other relevant professional certification is a plus. Equivalent experience may be accepted. A minimum of 8 years senior level Administrative Assistant experience is required. Must have proven track record of supporting senior level executives. Demonstrated ability to establish priorities and act quickly and professionally. Must be flexible with ability to multi-task assignments. Excellent organizational and problem solving skills are required. Excellent verbal and written communication skills are required. Attention to detail and follow through in completing assignments/projects is a must. Thorough knowledge in the use of Microsoft Office suite (Word, PowerPoint, Excel) is required. Outstanding and advanced PowerPoint skills. Outstanding customer service skills. Demonstrate ability to handle sensitive information, which has tactical and strategic importance. Ability to work independently with discretion and confidentiality.

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class. Nektar Therapeutics will consider for employment qualified applicants with criminal histories in the manner proscribed by the San Francisco Fair Chance Ordinance.