Sr Administrative Coordinator

Location
Tarrytown, NY
Posted
Nov 09, 2019
Ref
17906BR
Required Education
Masters Degree/MBA
Position Type
Full time
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary:
Provides administrative support and coordination to two Vice Presidents in the Regulatory Department. In addition, this may include other duties as assigned. This role will require knowledge of company practices and procedures, problem solving and consistently exercise considerable judgement and initiative. General responsibilities may include calendar management, managing meeting invites and logistics, coordinating travel, processing expenses, and technical support. Requires a greater understanding of the business and key relationships, as well as a focus on continuous improvement for processes and guidance. Minimal guidance is provided.

Responsibilities:
  • Proactively manages calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders to manage all meeting logistics with a larger scope and greater impact if errors in scheduling occur.
  • Fully responsible for execution of internal meetings. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. May act as point person to gather agenda items from multiple individuals in order to provide materials for meetings/events. Anticipate and make recommendations for catering for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports.
  • Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) on taking the lead to raise potential continuous improvement efforts to current processes. Connects with the proper departments to share findings and may work with teams on obtaining new solutions. Actively manages department contact lists/org charts. Proactively manages and updates content on department pages.
  • Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines.
  • Takes the lead on the preparation and assimilation for new employees within the department(s), including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking.
  • Implements a highly organized and efficient administrative workflow. Identifies, develops and/or supports administrative process improvements. Makes recommendations for solutions to issues and is focused on continuous improvement. Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects and the ability to coordinate team members cross-functionally.
  • Proactively works with other administrative coordinators to ensure coverage at all times.
  • 10% travel required


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Requirements:
Advanced knowledge and proficiency in MS Office, SharePoint, Concur and Skype.

Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of industry experience is desirable. Comfort around higher management.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.