Sr. Executive Assistant (Investor Relations- Strategy & Corporate Affairs)

Position Overview

Nektar Therapeutics has an exciting opportunity for an Executive Assistant to support the Sr. VP, Strategy & Corporate Affairs.

Provides executive and investor relations administrative support to Sr. VP of Strategy & Corporate Affairs as well as occasionally investor relations and marketing team members. Requires in-depth knowledge of company operations, policies, and procedures. Handles details of a highly confidential and time-critical nature. Collects and prepares information for use in discussions/meetings (with executive committee). Prepares external and internal presentation materials for investors, media and board of director meetings. Makes high level contacts of a sensitive nature inside and outside the company. Highly visible position externally and internally across the company.

Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Networks with key contacts. Interacts with senior internal and external personnel. Recommends and implements ideas to improve efficiency and or cost savings. This is both an internal and external facing role where professionalism is required. Manages coordination and calendar scheduling of meetings, conference calls, off-site events, catering and travel arrangements. Prepares materials for board and investor relations meetings. Designs and prepares Power Point presentations. Prioritizes responsibilities while managing multiple projects. Collects, prepares and reconciles information for externally disseminated materials and communications. Fosters and maintains strong working relationships within all levels of the company, external investor contacts, outside vendors and contacts. Maintains high level of customer satisfaction. Maintains department records and creates databases. Distributes necessary documentation and company policy & procedures.

Additional responsibilities will include but are not limited to:

• Manage IR calendar and coordinate conference and event logistics including event registration, travel and meeting space for over 22 meetings a year in three different channels (bank-sponsored conferences, financial results calls, medical meetings, ),
• Manage travel and hotel logistics for IR conferences and events and process appropriate external speaker logistics and consulting arrangements
• On-site meeting event duties from pre-event preparation, logistics and AV coordination and overseeing the registration desk
• Additional duties include: Schedule conference calls and book meetings with investors, analysts (in-person and by phone)
• Project manage employee newsletter, working cross-functionally with areas across the company to organize content, manage outside vendor
• Schedule IR webcast and other advisories (working with department members)

A minimum of a High School diploma is required. An Associates and/or a Bachelors degree or other relevant professional certification is a plus. Equivalent experience may be accepted. A minimum of 8 years senior level Administrative Assistant or comparable experience is required. Previous supervisory experience is a plus. Ability to work with discretion and confidentiality is required. Must demonstrate an ability to establish priorities and react quickly and professionally. Must have extensive experience working with senior executives. Must be flexible. Must be able to travel for certain events. Excellent problem solving skills are required. Excellent oral and written communication skills are required. Attention to detail and follow through in completing assignments/projects is a must. Must be confident and able to work effectively and collaboratively with executives and other executive assistants. Able to work autonomously and as part of a team, remain calm under pressure. Exercises exceptional judgment. Extremely organized - able to multi-task, work on multiple projects at the same time, excellent time management and prioritize while remaining deadline focused. Excellent communication skills - able to deal with people at all levels, good written communication and confident telephone manner. Thorough knowledge in the use of PC programs such as Word, PowerPoint, Excel and other applications is required. Must demonstrate an ability to learn new systems and software programs quickly. Outstanding customer service skills are required.

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class. Nektar Therapeutics will consider for employment qualified applicants with criminal histories in the manner proscribed by the San Francisco Fair Chance Ordinance.