Manager, Accounting

Location
Emeryville, CA, United States
Posted
Oct 19, 2019
Ref
oMClbfwE
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
At Santen, we're innovating therapies to improve the quality of life for patients worldwide. Our single focus in ophthalmology enables us to challenge unmet needs in the field-through passionate research, successful collaboration, and clarity of commitment. With over 130 years of investigative insight, Santen remains committed to the discovery, exploration, and development of ophthalmic therapies. As a global company, Santen is expanding to accommodate new and evolving initiatives in ophthalmic research, regulatory management, production, marketing, or distribution. Our clinical development network spans three continents, with centers in Europe, Japan, and the United States.We are in search of top talent to help us meet our aggressive and important goals.

PRIMARY PURPOSE OF POSITION:


This position is responsible for accurate and timely compilation of the monthly financial and management reporting in accordance with the accounting policies and procedures. Ensures the smooth functioning of the day to day accounting operations such as managing the accounts payable to make sure that processing is accurate and timely. Reviews the accuracy and proper processing of payroll and resolve issues, if any. Maintains general ledger and ensures that the balance sheet accounts are properly reconciled; coordinates the correct and proper recording of R&D project allocations; maintains fixed assets register; maintains accruals and prepaid. Prepares quarterly Use Tax returns and annual Property Tax returns; prepares annual Form 1099's. Maintains and manages the Purchase system and accounts payable vendor information and Concur Expense reporting. Manages and maintains bank accounts. Ensures that accounting policies and procedures are compiled to; interacts/provides assistance to various annual audits. Oversees Payroll/GL specialist to ensure that routine daily tasks are satisfactorily performed and deadlines are being met.

MAJOR DUTIES OF POSITION:
  • Oversee and manage daily accounting operations to ensure compliance with company policies and procedures, and controls are in place.
  • Manage the monthly, quarterly and year end close process, including general ledger review, accruals, amortization and account reconciliation ensuring accurate and timely reporting.
  • Review and analyze the variances in the monthly financial reports.
  • Accurate and timely preparation of the monthly financial reporting.
  • Prepare and submit monthly financial statements and quarterly SEM PKG reports to Japan.
  • Maintain General ledger and ensure Balance Sheet accounts are properly reconciled.
  • Reconcile and submit monthly service revenue and intercompany charges to the global accounting team in LTD, OY & GmbH, including calculation of quarterly intercompany interest charges to AVS.
  • Maintain End of Month reconciliation binders.
  • Coordinate the correct and proper recording of R&D project allocations.
  • Supervise other accounting staff to ensure that AP processing is carried out in an accurate and timely manner.
  • Ensure the correct and proper processing of the regular semimonthly payroll runs. Oversee payroll issues.
  • Supervise accounting staff to ensure that routine daily tasks are satisfactorily performed.
  • Document accounting procedures and develop cross training processes.
  • Manage inventory tracking and revenue recognition aligning with ASC 606, IFRS 15
  • Manage and maintain fixed assets register and prepare annual property tax filing.
  • Manage lease reporting aligning with IFRS 16
  • Manage accrual expense and prepaid expense amortization schedules.
  • Manage and maintain deferred compensation schedule and booking of quarterly mark to market adjustments.
  • Maintain accruals and prepaids.
  • Interact with internal and external auditors and provide support during the audit process.
  • Monitor and analyze department workflow and system enhancements to develop more efficient procedures with the goal to decrease month end close days while maintaining a high level of accuracy and work quality.
  • Manage the Accounts Payable Accountant to ensure accurate invoice processing and vendor payment deadlines are met.
  • Manage the GL and Payroll Accountant and ensure the timely and accurate processing of semi-monthly payroll.
  • Assist Controller with audit and tax preparation as needed.
  • Oversee all staff entries into the Navision accounting system and act as the backup system administrator.
  • Manage and prepare filing of sales and use tax and annual business license tax return.
  • Accountable for effective preparation of 1099s.
  • Administration of the PO system and expense reimbursement/travel booking system.
  • Liaise and interact cross functionally with other departments to ensure their compliance with the accounting policies and internal controls, providing them with necessary accounting procedures training and guidance.
  • Perform other duties as assigned and support Controller with special projects.

KNOWLEDGE AND SKILL REQUIREMENTS:
  • Bachelor's degree in Accounting or Finance.
  • 8 - 10 years of accounting or finance experience, pharmaceutical or biotech industry experience preferred.
  • Experience with global team management and frequent interactions with Global Headquarters a strong plus.
  • CPA required, MBA preferred.
  • Corporate tax experience preferred.
  • Skilled in use of financial software packages, preferably SAP and Navision.
  • Must have excellent computer skills including Excel and PowerPoint.
  • Must have the ability to communicate with senior management, non-financial staff and Japanese parent company and other global peers.