Senior Administrative Assistant, Field Sales Team

Location
San Francisco, CA, United States
Posted
Oct 18, 2019
Ref
709
Hotbed
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time
SENIOR ADMINISTRATIVE ASSISTANT, FIELD SALES TEAM

Position Summary:

Reports to VP, Sales; Provides administrative and operational support to the Field Sales team (and other field organizations) as outlined and/or needed. The ideal candidate will thrive in a service and support role and is highly detail-oriented.

Essential Duties and Responsibilities:

  • Provides encompassing administrative support to the VP Sales (and their direct reports)
    • Proactively manages and maintains VP Sales calendar; arranges travel, travel expenses, organize meetings at their request, etc.
  • Provides administrative and operational support to Field Sales organization
  • Be the first point of contact for the Field Sales organization (field sales leaders and field sales professionals)
  • Must be able to prioritize and manage multiple projects simultaneously including:
    • Be the Field Sales organization's first point of contact for training/trouble-shooting any in-house support needs
    • Coordinate on-boarding/off-boarding of field sales employees (work cross-functionally with HR, IT, Sales Ops, Training, etc.) to ensure employees receive (or return) their equipment and access
    • Manages Field Team/Rep Rosters (that feed into internal systems); coordinates with internal partners to maintain
    • Audits, processes and triage exhibit, sponsorship/display applications; communications payments back to the field organization
    • Supports meetings/events lead and training lead as needed in the planning of field sales off-cycle meetings, regional based and training meetings
    • Provides meetings operational/admin support to training lead as it relates to executing HQ-based training events
    • Will eventually become point of contact for, and maintaining/processing credentialing requests
  • Handles confidential material with discretion and professionalism
  • Handles special projects as requested

Qualifications:
  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Excellent verbal and written skills and attention to detail
  • Ability to juggle multiple priorities and manage complicated calendars across multiple executives and external personnel
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
  • Successful experience in fast-paced, high growth environment
  • Proven ability to handle confidential material with discretion and professionalism
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player

Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.