Executive Assistant - Medical Affairs

San Francisco, CA, United States
Oct 11, 2019
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Position Summary:

Provide administrative support to the Medical Affairs department. The ideal candidate will thrive in a service and support role and is highly detail-oriented.

Essential Duties and Responsibilities:
  • Provide administrative support to the SVP, Medical and Regulatory Affairs and the management team.
  • Maintain budget tracking, vendor set-up including generating POs and finalizing agreements
  • Manage and maintain calendars, arrange travel, travel expenses, organize meetings
  • Organize, book, and track travel for members of the team as necessary
  • Must be able to prioritize and manage multiple projects simultaneously
  • Handle confidential material with discretion and professionalism
  • Handle special projects as requested

  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Excellent verbal and written skills and attention to detail
  • Ability to juggle multiple priorities and manage complicated calendars across multiple executives and external personnel
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
  • Successful experience in fast-paced, high growth environment
  • Proven ability to handle confidential material with discretion and professionalism
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player

Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.