Manager, Portfolio Program Planning

Lake County, IL, US
Oct 10, 2019
Administration, General
Required Education
Bachelors Degree
Position Type
Full time
The Project Planner assists with the development of project plans for Asset Development Teams (ADT) using standardized project management tools and processes. These plans and data are used for decision making on drug development teams and across the R&D portfolio. Facilitates drug development team communications. Manages R&D cross-functional (Development, Discovery, Regulatory, etc) process improvement initiatives using standardized methodologies.

Key Responsibilities Include:
  • Provide advanced and extensive project management support to multiple complex (e.g. late stage, requiring a device) drug development projects. Drives team accountability to meet project deliverables. Develops multiple project planning scenarios; identifies, monitors, and analyzes business risks. Recognizes when corrective action and planning are necessary and conducts root cause analyses. Manage activities to ensure functions have the right tools, reports, & data for accurate resource estimate
  • Manages small cross-functional process improvement initiatives. Converts goals to tasks and coordinates activities to meet goals. Estimates and manages requirements to achieve defined objectives. Lead small teams through execution on defined objectives and keep cross-functional Managers and Directors informed of progress and achieved project milestones.
  • Apply advanced and extensive project management principles and techniques to the coordination and completion of assigned goals and tasks. Prioritize tasks with effective use of time.
  • Support and advise Project Managers on monthly project plan maintenance and information reporting. Provide data entry for change requests. Utilize QC reports to ensure proper input of project information and accuracy of data.
  • Compile and provide routine standard reports on a monthly and ad hoc basis. Proactively address conflicting, incorrect, insufficient, or inappropriate information prior to report publication. Apply advanced project management tools for metrics collection and conduct advanced analysis of project data. Develop guidelines and checklists. Utilize and implement tools to identify novel solutions for metrics collection, data analysis and process improvement.
  • Serves as local expert for business procedures and recommends solutions to the broader community. Develop and provide advanced training courses, presentations, and guidance to foster best practices. Mentor junior staff on training, presentation development, and delivery.
  • Support and execute on business development and merger & acquisition integration activities (e.g. project planning and resource estimation for deal evaluation and integration of new assets into existing systems and processes).
  • Establish and maintain strong network within department and external clients. Actively manages cross-functional and departmental team behaviors, mediates internal team disputes, and facilitates establishment of high performing teams. May manage up to 5 planners within the department.
  • Interacts with all levels of employees in support of project coordination.
  • Assesses performance against plans, processes, and practices to determine effectiveness and areas for process improvement.

  • Bachelors degree required, preferably in a technical, scientific or project management related discipline and 6+ years professional work experience, preferably in project management, system based processes, or the pharmaceutical or biotech industry; or Masters degree with 4+ years of work experience; or Doctorate degree with 2+ years of work experience in same disciplines.
  • Accreditation in a project management or process improvement discipline highly preferred (e.g. Project Management Professional, LEAN Six Sigma, etc.).
  • 2+ years Project Management experience, including leadership of a cross-functional team required. Must be able to demonstrate knowledge of project management principles. Ability to work independently and represent sound strategies is required.
  • Must have clear leadership skills that minimally include: strong written and effective interpersonal communication; capability to clearly present, influence, and logically justify proposals; sound judgment; negotiation and conflict management; effective communication across cultures and disciplines; relationship building and fostering teamwork; and training experience.
  • Job requires knowledge of the drug development process.
  • Cross-functional and global project team leadership experience preferred.Proficient in the tools and techniques of Project Management and /or Business Excellence.
  • Proficient technology skills (e.g., MS Office software, MS Project, Qlikview, Spotfire, etc.) required .