Administrative Assistant II, Pharmacovigilance and Patient Safety

Lake County, IL, US
Oct 10, 2019
Required Education
High School or equivalent
Position Type
Full time
AbbVie (NYSE:ABBV) is a global, research-driven biopharmaceutical company committed to developing innovative advanced therapies for some of the world's most complex and critical conditions. The company's mission is to use its expertise, dedicated people and unique approach to innovation to markedly improve treatments across four primary therapeutic areas: immunology, oncology, virology and neuroscience. In more than 75 countries, AbbVie employees are working every day to advance health solutions for people around the world. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook or LinkedIn.

Pharmacovigilance and Patient Safety reviews and interprets adverse event data and assures global timely reporting of adverse events (AE's) to regulators worldwide. Responsibilities include all administrative functions of the department: answering phones, handling calendars, scheduling travel, leading correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, handling billing, compiling meeting materials and other similar matters

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • The ideal candidate has the commitment to contribute to our culture in building a positive and supportive work environment for our extended administrative team and those we support
  • Strong customer service skills and work ethic, demonstrated by accountability and the ability to work independently toward a common goal
  • Advanced-level experience with Microsoft Office Suite, SharePoint, Travel and Expense Reporting, Purchasing Applications and WebEx
  • Ability to multi-task in a fast-paced environment
  • Highly organized with an attention to detail
  • Frequently handle confidential and business-sensitive information
  • Comfortable interacting with high-level executives and their administrative staff
  • Team player and ability to build cross-functional relationships
  • Strong oral and written communication skills
  • Ability to anticipate and proactively identify and resolve department challenges

  • High School diploma or equivalent. Some college preferred.
  • 1+ years previous admin experience or equivalent