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Administrative Assistant III -- U.S. Public Affairs

Employer
AbbVie
Location
US
Start date
Oct 8, 2019

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Discipline
Administration, General
Required Education
High School or equivalent
Position Type
Full time
Hotbed
Best Places to Work
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Job Details

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Key Responsibilities Include:
  • Provides advanced administrative support to Sr Director level or equivalent. May provide backup support to other staff as needed.
  • Monitors and prioritizes executives email, highlights actions and routinely authors responses.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
  • Follows company purchasing and other established procedures.
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
  • Coordinates new employee office setups and onboarding.
  • Professionally interacts with high level executives.
  • Consistently handles confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.


  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a Sr Director level or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality .

Company

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, and YouTube.

Stock Symbol: ABBV

Stock Exchange: NYSE

Company info
Website
Phone
1-800-255-5162
Location
1 North Waukegan Road
 North Chicago
Illinois
60064
US
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