Administrative Coordinator I

Location
Tarrytown, NY
Posted
Oct 05, 2019
Ref
17770BR
Required Education
Associate Degree
Position Type
Full time
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary:
R&D is looking for an administrator coordinator to provide comprehensive administrative support to 100+ employees in two distinct research departments: includes a VP, directors, managers, scientists, and research staff. The ideal coordinator candidate is extremely organized, detail-oriented, and a quick learner that possess high-level time management skills. They must be able to work independently as well as with a team. As this position requires supporting two departments with little interaction, the ideal candidate must be proactive, motivated, and a self-starter with a strong ability to multi-task and juggle multiple priorities and needs.

General responsibilities include calendar management, managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department.

Responsibilities include but are not limited to:

• Provide comprehensive administrative support for a VP and several directors as well as general administrative support to various levels of management and research personnel within the department.

• Proactively maintain department and managerial staff calendars; including meeting invitations and logistics (agenda items, invite and attendee lists, conference rooms, A/V, catering, etc.) while utilizing and applying a basic understanding of department priorities to actively resolve conflicts.

• Facilitate and coordinate the scheduling of meetings and other department initiatives, including but not limited to meetings, conferences, interviews, events, guest speakers/visitors, and celebrations, including all necessary logistics.

• Schedule a high volume of laboratory tours.

• Assist department employees with travel arrangements, conference registration, and expense reporting.

• Responsible for distributing incoming mail and coordinating external shipments.

• Order, stock, distribute, and take inventory of office supplies and other specialty supplies as needed/requested.

• Compile and process various departmental documents, correspondences: Involves processing forms, entering data, maintaining records and generating reports as required.

• Serve as a liaison and key resource to provide information and answer inquiries regarding department operations and company policies and procedures.

• Maintain a comprehensive understanding of department operations and company policies and apply that knowledge to serve as a key resource to answer inquiries and resolve both routine and adhoc administrative problems.

• Build and maintain positive, professional relationships with employees at all levels and external partners to facilitate communication, deliver results and ensure a positive work culture and environment.

Requirements:

• Associates or BA strongly preferred.

• Minimum of 3- 5 years of relevant administrative experience supporting a large team in a fast-paced environment.

• Excellent organizational skills with demonstrated attention to detail.

• Collaborative team-player that can work independently and possesses excellent oral and written communication skills.

• Ability to juggle multiple priorities and work effectively under pressure.

• Ability to learn new technologies and systems quickly and easily.

• Strong knowledge of Microsoft Applications (MS Outlook, Word, PowerPoint, Excel) and Adobe Acrobat is required

Project Management experience is preferred.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.