Executive Assistant to CEO

South San Francisco, CA, United States
Sep 21, 2019
Administration, Clerical
Biotech Bay
Required Education
Associate Degree
Position Type
Full time
Assembly Bio is searching for an Executive Assistant who will directly support the CEO and his Executive team. As EA to the CEO, you will seamlessly manage the competing and urgent priorities of the Executive office while always maintaining composure. In parallel, as you develop your understanding of the team and the organizational needs, you should be able to proactively triage requests and inquiries while making a point to be available and approachable to everyone. To be successful as EA to the CEO, you should be optimistic by nature and enjoy tackling new tasks and projects.

Key responsibilities include
  • Perform confidential executive administrative functions for the CEO, including complex administrative and project coordination for executives and senior management.
  • Ensure that the CEO is prepared for all meetings and events and assist with preparation of presentation materials.
  • Manage sensitive calendars requiring coordination with both internal and external stakeholders. Calendar management includes events and high-profile meetings that require a solid understanding of event requirements and coordination of dependencies. Proactively manage and resolve conflicts and ensure calendars are accurate and current.
  • Coordinate all domestic and international travel arrangements with impeccable attention to detail; plan, prepare and communicate travel agendas in a timely fashion.
  • Find new and efficient ways to create and maintain systems and processes to help maximize the CEO's time, including weekly reporting, goal setting, and team meetings.
  • Manage the Administrative team for Board meetings and future Scientific Advisory Board meetings as it relates to calendars, travel, materials.
  • Responsible for a high volume of correspondence which must be accurate and free from errors.
  • Responsible for accurate and timely reporting and processing of expenses and related invoices.
  • Prepare PowerPoint and other presentations, correspondence and required reporting, timely and accurately.
  • Directly manage the Administrative team across Assembly Bio.
  • Model Assembly Bio's value of customer service excellence.

Preferred Qualifications
  • Associates degree in a related discipline, Bachelor's degree or relevant work experience.
  • 8+ years of work experience as an executive assistant.
  • Ability to work well under time pressure.
  • Strong computer skills (MS products preferred) Proven proficiency in PowerPoint, Word and Excel.
  • Excellent verbal and written communication skills are a must.
  • Strong proofreading skills.
  • Must possess interpersonal skills with the ability to work with a wide variety of internal and external business contacts.
  • Strong analytical skills.
  • Ability to organize and manage multiple projects.
  • Must be able to work independently and in an executive office, juggling many priorities against tight deadlines in a fast paced, high-energy environment.
  • Demonstrate the highest degree of confidentiality and integrity.

About Assembly

Assembly Biosciences (NASDAQ: ASMB) is a clinical-stage biotechnology company developing innovative therapeutics targeting hepatitis B virus (HBV) and diseases associated with the microbiome. The HBV program is focused on advancing a new class of potent, oral core inhibitors that have the potential to increase cure rates for chronically infected patients. The microbiome program is developing novel oral live microbial biotherapeutic candidates with Assembly's fully integrated platform, including a robust process for strain identification and selection, GMP banking and production, and targeted delivery to the lower gastrointestinal tract with the GEMICEL ® technology. We pride ourselves on creating a culture and work environment that is scientifically driven, ambitious, and collaborative. We encourage diversity of thought that leads to great innovation and are looking to add to our dynamic team great people who are driven to transform the lives of patients. We believe our Microbiome platform represents a best in class approach to developing biopharmaceutical agents from live biotherapeutic products. ABI-M201, our lead program in mildly to moderately active ulcerative colitis (UC), is currently in a phase 1b clinical trial. This program is part of a broader collaboration we established with Allergan in 2017 for gastrointestinal programs such as UC, Crohn's disease and Irritable Bowel Syndromes with potential total development and commercial milestones of up to $2.8 billion. Our internal pipeline comprises first in class or best in class live microbial biotherapeutic approaches in areas such as oncology, immune mediated and metabolic disorders, and other areas of high medical need.

Assembly is headquartered in Carmel, Indiana, while the R&D headquarters is in South San Francisco. The Company also has a microbiome manufacturing facility in Groton, CT, and offices in China. Assembly has a strong balance sheet having raised approximately $166 million in July 2018. We are positioned well to build the next phase of the Company toward global development and commercialization of our innovative medicines in HBV-cure and the Microbiome.

AAP/EEO Statement

Assembly Biosciences is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.