Administrative Assistant III -- Legal

North Chicago, IL, US
Sep 20, 2019
Required Education
High School or equivalent
Position Type
Full time
AbbVie Legal's attorneys, paralegals and other professionals provide legal support for AbbVie's global businesses, including headquarters functions, R&D, Operations, and Commercial. We have an enriching opportunity for an Administrative Legal Assistant III based in North Chicago, IL in Legal's Litigation, Compliance & Regulatory group. This position will primarily support the Litigation function, which handles a broad range of matters including Antitrust, Employment, General Liability, Government Investigations, Product Liability, and Shareholder litigation.

Key Responsibilities Include:
  • Provides general administrative support to the attorneys and paralegals in AbbVie Legal's Litigation, Compliance & Regulatory group, as assigned, including answering phones, printing and/or copying documents, managing calendars, managing correspondence, meeting/event planning, and handling teleconference set ups. May provide back up support to the department Vice President as needed.
  • Responsible for compliance with applicable policies and procedures.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Coordinates and maintains departmental files, as assigned, including opening new matters in the matter management system (e.g., eCounsel) and/or filing records in the document management system (e.g., iManage).
  • Assists paralegals and/or legal assistants with special projects, including bates labeling, redacting, and indexing business documents and data/document collection and organization to fulfill discovery obligations.
  • Uses basic to intermediate software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • May include some support for tracking budgets and running reports.

  • High School diploma or equivalent. Some college preferred.
  • 1+ years previous admin experience or equivalent. Law firm or legal department experience preferred.
  • General knowledge of legal terminology desired.
  • Basic to intermediate knowledge of business processes and requirements.
  • Basic to intermediate knowledge of Microsoft Office Suite and litigation case management software (e.g., iManage or eCounsel, or similar systems).
  • Strong communication, writing, and analytical skills.