Sr Exec Assistant

Thousand Oaks, CA, US
Sep 20, 2019
Required Education
Bachelors Degree
Position Type
Full time
Amgen is looking for a high energy, dynamic, organized administrative professional to support the Chief Information Security Officer (CISO).

This Sr. Executive Assistant role requires a versatile and high-performing individual to help drive and support key initiatives and perform a variety of complex administrative support activities. Work assignments are a mixture of routine and non-routine activities such as: assisting with report generation as requested; facilitating the tracking of deliverables and timelines as directed; managing the coordination of meeting logistics, minutes and other duties as assigned. This role will work closely with executive leadership team, and their assistants, to provide broad support of enterprise wide business decisions.

Key responsibilities include:
  • Manage multiple priorities in a continually changing environment
  • Proactive management of executive's calendar with a focus on efficient time utilization and time conflict management, ensuring the executive is appropriately represented at all forums
  • Scheduling online and in-person meetings, capture, track, transcribe and distribute meeting minutes and/or action items
  • Gathering pre-read and briefing documents in advance of daily meetings
  • Coordination of arrangements and effective meeting management for a variety of global onsite and offsite business meetings utilizing Lync and Telepresence technologies, with an awareness of and sensitivity to global time zones
  • Scheduling, coordinating, and tracking events reflected on executive's engagement plan, including all staff meetings and special events
  • Facilitation of executive's engagement with external leaders in the field of Information Security
  • Coordination of domestic and international travel arrangements and timely processing of expense reports
  • Answering questions/furnishing information to keep executive's time free of minor detail work, including screening and directing incoming calls and correspondence
  • Composing and editing correspondence on behalf of the VP
  • Initiation and processing of purchase orders
  • Scheduling candidate interviews and coordination of candidate interview logistics
  • Organization and management of departmental documents
  • On-boarding/off-boarding new/departing staff and contractors

Basic Qualifications

Associates Degree & 4 years of Administrative experience


High school diploma/GED & 6 years of Administrative experience

Preferred Qualifications

• Bachelor's degree

• Experience working in biopharma industry

• 5+ years of experience in an administrative support role supporting large teams at different levels

• Excellent organizational skills and ability to manage multiple people at once (calendars too)

• Detail-oriented proven skills

• Excellent travel and meeting planning skills

• Good external customer communication skills

• Strong Outlook, Excel, PowerPoint Skills

• Excellent Time Management skills

• Ability to prioritize projects of greater urgency and importance

• Excellent Project management skills

• Calm under pressure

• Amgen experience

• Managing multiple calendars including coordination across multiple time zones

• Excellent written, verbal, and presentation skills in communicating key business and clinical information

• Experience providing administrative support to remote staff

• Ability to work in a fast-paced, deadline-driven environment

• Helpful, can-do attitude with a solution-oriented approach

• Discretion in dealing with proprietary information

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.