Executive Assistant, Human Resources

Location
San Francisco, CA, United States
Posted
Sep 15, 2019
Ref
671
Hotbed
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time
EXECUTIVE ASSISTANT, HUMAN RESOURCES

Position Summary:

Provide administrative support to the Human Resources department. The ideal candidate will thrive in a service and support role and is highly detail-oriented.

Essential Duties and Responsibilities:
  • Provide administrative support to Chief Human Resources Officer and other designated members of the HR team including:
    • Manage and maintain calendars including the setup and tracking of complicated and logistically challenging meetings
    • Organize, book, and track travel for designated members of the team as necessary
    • Compile, submit and track expenses via CONCUR
  • Oversee budget tracking and all aspects of vendor set-up and contracting activities for the Human Resources department.
  • Partner with CHRO on the development and submittal of compensation committee materials
  • Act as a central contact for the Human Resources team for designated project communications, correspondence and associated documentations
  • Create agendas and take minutes for leadership team and department meeting
  • Must be able to prioritize and manage multiple projects simultaneously; handle special projects as requested
  • Handle confidential material with utmost discretion
  • Serve as a collaborative member of the Human Resources team and provide support/back-up, as needed

Qualifications:
  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Human Resources experience strongly preferred
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Experience with CONCUR
  • Experience in and knowledge of contracts systems. Experience with Zycus a plus
  • Proven ability to handle confidential material with discretion and professionalism
  • Ability to work in a fast-paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Ability to multi-task and shift priorities quickly
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player

Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity


NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.