Admin Coordinator

Washington, DC, US
Aug 28, 2019
Required Education
Bachelors Degree
Position Type
Full time
We have world-class cross-functional staff across the globe including sales and marketing, regional medical liaisons, oncology nurse specialists and customer account teams to ensure our discoveries go from bench to bedside.

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Field Sales Executive Directors, Directors and other staff. The role of the Administrative oordinator is to perform a variety of complex administrative support activities; to manage the coordination of calendar, travel, meeting logistics, minutes and other duties as assigned; to assist in report generation as requested; and to facilitate tracking of deliverables and timelines as directed.

The position is responsible for the following key responsibilities (among others):
  • Managing complex calendars and scheduling meetings in Outlook, including across multiple time zones
  • Making complex, domestic (primarily) and international travel arrangements, including ground transportation logistics
  • Preparing and submitting expense reports to meet the necessary deadlines
  • Preparing and delivering sales presentations to meet the necessary deadlines
  • Maximizing efficiencies by sharing and duplicating operational best practices across all Executive Directors and Directors
  • Assisting with preparation of presentations and meeting / conference call agendas
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and taking action items as required Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed
  • Timely registration for conferences, congresses, seminars, and internal meetings/workshops
  • Arranging ancillary meetings during major conferences
  • Maintaining distribution, contact and personnel lists
  • Managing the administrative aspects of relationships with outside experts and vendors
  • Coordinating functional processes such as invoicing and purchase orders Participating in department project teams
  • Assisting with special projects as requested by the Leadership Team and others within the group
  • Ordering office supplies as requested
  • Coordinating mailings and courier/deliveries
  • Providing backup support to additional department ACs
  • Performing other administrative duties as assigned

Basic Qualifications

Associate Degree and 2 years of Administrative experience
High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable , Team Player
  • Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
  • Amgen or Pharmaceutical/Biotechnology experience and 5+ years of experience in an administrative support role supporting large teams at different levels
  • Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
  • Outstanding written, verbal and presentation skills in communicating key business and critical information
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Strategic thinker who likes to think ahead and anticipate solutions to logistical issues
  • Ability to work in a fast paced, deadline driven environment
  • Discretion in dealing with propriety information
  • Excellent travel and meeting planning skills
  • Ability to prioritize projects of greater urgency and importance under pressure
  • Calm under pressure
  • Bachelors degree
  • Experience working in bio-pharma industry

We understand that to successfully sustain and grow as a global enterprise and deliver for patients - we must ensure a diverse and inclusive work environment.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by
discovering, developing, manufacturing and delivering innovative human therapeutics. This approach
begins by using tools like advanced human genetics to unravel the complexities of disease and
understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions
that improve health outcomes and dramatically improve people¡¦s lives. A biotechnology pioneer since
1980, Amgen has grown to be one of the world¡¦s leading independent biotechnology companies, has
reached millions of patients around the world and is developing a pipeline of medicines with breakaway

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.