Administrative Coordinator

Cambridge, MA, US
Aug 09, 2019
Required Education
High School or equivalent
Position Type
Full time
The Therapeutic Discovery Department at Amgen is looking for a dynamic and highly organized administrative professional to join our team as an Administrative Coordinator at our Cambridge, Massachusetts location. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting a Vice President, Executive Director, multiple Directors and other staff in a variety of complex administrative support activities.

Key responsibilities include:
  • Manage Vice President's complex calendar including coordination across multiple time zones
  • Prepare and process expense reports
  • Coordinate and make complex travel arrangements
  • Maintain up-to-date lists of team players and key 1:1 Meetings
  • Plan and execute logistics for global internal and external meetings of various sizes including scheduling, organizing meeting rooms, catering, receiving visitors, and A/V equipment needs
  • Assist managers with candidate scheduling as well as on/off boarding of staff
  • Manage the administrative aspects of relationships with outside experts and vendors
  • Work with Amgen compliance team to process sponsorships and memberships
  • Register for conferences, congresses and seminars
  • Assist with preparation of presentations and meeting agendas
  • Provide training and guidance to new team members
  • Serve as back-up for other Administrative Coordinators if they are unavailable
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with special projects

Basic Qualifications

Associate's degree and 2 years of Administrative experience


High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications
  • Bachelor's degree
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Experienced and proficient with all current Amgen technologies and platforms
  • Experience providing administrative support to remote staff
  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Experience with event planning and coordination
  • Strong working knowledge and experience in arranging multi-destination travel for multiple travels
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Strong attention to detail and ability to follow-up with directors as needed to complete assignments in a timely manner
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable 'team player'
  • Skilled at remaining calm under pressure
  • Experience working in biopharma industry

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.