Coordinator, US Medical Affairs Oncology Programs

Basking Ridge, New Jersey, United States
Aug 09, 2019
Pharm Country
Required Education
Bachelors Degree
Position Type
Full time
Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group's 2025 Vision to become a "Global Pharma Innovator with a Competitive Advantage in Oncology," Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary:

The Coordinator, US Medical Affairs Oncology Programs will work independently to perform medical affairs project management functions including, but not limited to Sponsorship submissions for Program and Grants Committee (PGC) review; PGC submissions for advisory boards, consulting agreements, and other Key External Expert (KEE) engagements; cross-franchise budget reconciliations and quarterly LE management; management of Alliance workstreams and projects in support of medical affairs plans as required; and serve as liaison for annual USMA planning processes across cross-functional stakeholders. The incumbent is expected to understand and apply knowledge of the complexity of a pharma organization in order to perform the PM work and support tasks mentioned above. This position has considerable latitude to make decisions without supervisor approval and solves problems while carrying out assigned tasks. Additionally, this position is responsible for upholding a strong commitment to confidentiality and routinely handles sensitive documents that may impact multiple organizational units or project teams. In addition, the position is responsible for support and coordination of US Medical Affairs Oncology leadership activities and programs. This position will assist with prioritizing and distributing work and manage administrative activities.

Project Management
  • Work with Oncology and MR&S teams as well as cross functional partners as necessary to create/develop, maintain and manage the project schedules for Medical Affairs submissions for Advisory Boards, Program and Grants Committees and other projects as necessary. Researches and compiles information independently for presentations, advisory boards, and meeting materials. Anticipates key business cycles regarding USMA Planning especially across cross-functional stakeholders. Works with external vendors providing guidance and direction as necessary to accomplish Projects in a timely manner. Coordinate with contract requesters, Legal Affairs, Purchasing, Accounts Payable, Meeting & Events, and/or vendors, prepare master service agreements and work orders, manage electronic sign-off and purchase requisition processes. Archive contracts and other documents appropriately for record keeping. Review and monitor the work orders / contracts prepared by the requesters and/or vendors. Resolve any issues found or escalate any critical issues to the manager
  • Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for Directors and above. Collaborates on development and logistics for all USMA Oncology department meetings, team building events and employee engagement efforts. Creates meeting agendas and meeting minutes as required as well as representing USMA Oncology at various internal and external events.
  • Independently prepares and maintains important files relating to oncology data and identifies and implements projects or process improvements with general supervision, for example, processes expense reimbursements and ensures timely completion of expense reports, and monitors processing of contracts, requisitions, and supplies
  • Creates/develops and proofs relevant information relating to USMA as well as Editing, drafting, and producing internal and external communications
Leads Budget Management process:
  • Has holistic oversight of budget management preparation for internal and external expenses
  • Work with internal and cross-functional stakeholders to understand and plan all tactical plans and associated cost estimates for the next fiscal year, including all coordination for finalization of the budget
  • On a daily and monthly basis, monitor the actual spends for both internal and external expenses for USMA Oncology
  • On a quarterly basis, collaborate with internal, cross-functional, and external stakeholders checking the status of tactical plans, analyze the trends of actual spends, and prepare latest estimates for external expenses and cost center ensuring latest estimates are accurate and explain deviations
  • Provides analytics, insights and guidance to make budget recommendations to leadership / budget owners as well as challenges appropriately as needed
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

  • Requires 3 - 7 years of prior pharma experience
  • This position requires advanced skills in technology systems, including word processing software data management software, and Microsoft office
  • Prior Medical Affairs experience a plus.
  • High school diploma or equivalent required, Bachelor's degree preferred; or equivalent work experience
  • Ability to work independently and meet all deadlines
  • Able to manage multiple competing priorities
  • Ability to drive projects without authority
Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Job Title
Coordinator, US Medical Affairs Oncology Programs

Basking Ridge

Functional Area
DSUSB Medical Affairs

New Jersey