Coordinator Meetings & Project Support GPM&L

Basking Ridge, New Jersey, United States
Aug 09, 2019
Pharm Country
Required Education
Associate Degree
Position Type
Full time
About Daiichi Sankyo Cancer Enterprise

The mission of Daiichi Sankyo Cancer Enterprise is to leverage our world-class, innovative science and push beyond traditional thinking to create meaningful treatments for patients with cancer. We are dedicated to transforming science into value for patients, and this sense of obligation informs everything we do. Anchored by three pillars including our investigational Antibody Drug Conjugate Franchise, Acute Myeloid Leukemia Franchise and Breakthrough Science, we aim to deliver seven distinct new molecular entities over eight years during 2018 to 2025. Our powerful research engines include two laboratories for biologic/immuno-oncology and small molecules in Japan, and Plexxikon Inc., our small molecule structure-guided R&D center in Berkeley, CA.

Job Summary:

This position is responsible for administrative support of project teams within Daiichi Sankyo Pharma Development working closely with the Global Project Team Leader and the Global Project Manager. This position will be integral to ensuring the smooth operation of Global Project Teams and should be comfortable working collaboratively with team members to get work done. The position requires strong organizational skills and the ability to multi-task while working with stakeholders across the organization. The incumbent should be able to solve problems while carrying out assigned tasks and make decisions with minimal supervision. The incumbent should have demonstrated ability to understand (or develop an understanding) of cultural differences between US and Japan as well as embrace key Daiichi Sankyo Company values of respect and integrity. This position requires strong communication skills and a high level of technical proficiency with Microsoft applications including Sharepoint, Word, Excel and Powerpoint.

Project Responsibilities:
  • Arrange Project Team, Franchise and ad-hoc team meetings including venue, A/V setup, refreshments, badges for visitors etc. Arrange ad hoc meetings with senior leadership and collaborate with other admins to make them happen.
  • Maintain the project calendar and team distribution lists.
  • Support use of DSeco (sharepoint) Teamsite: folder organization, uploading documents, maintaining access rights.
  • Develop documents using word processing, powerpoint and database tools.
  • Coordinate KOL meetings in conjunction with meeting & events group; manage the PGC (Programs & Grants Committee) approval process; establish KOL contracts and keep records according to DS policies and procedures etc.
  • Identify and implement projects or process improvements with general supervision, for example, more efficient ways of working within DSPD or on Project Teams, enhanced collaboration tools, requisition processing.
  • Support Governance meetings for project teams and collaborate with Japan colleagues regarding scheduling conference rooms and A/V setup. This may occasionally require work outside core hours.
  • Monitor processing of contracts, requisitions, and supplies.
  • Assigned as the Records Management Coordinator for the GPM&L and Clinical Development functions. Works with legal affairs to ensure adherence to the RMP, coordination of the creation and annual review of the respective departmental records matrix. Educates and trains employees and contingent workers within these functions on the RMP. Point of contact for RMP administration.
  • Support tracking of compliance training.

  • High school diploma or equivalent required, Associate degree preferred.
  • 5+ years of prior experience as a project administrator or similar role in a pharmaceutical drug development environment.

Job Title
Coordinator Meetings & Project Support GPM&L

Basking Ridge

Functional Area
Global Project Management & Leadership

New Jersey