Executive Assistant to the CEO

Location
Menlo Park, California, United States
Posted
Aug 03, 2019
Ref
o34JafwK
Discipline
Administration, Clerical
Required Education
Bachelors Degree
Position Type
Full time
Adicet is developing the next generation immunotherapies by generating a pipeline of allogeneic gamma delta T cell products engineering with CAR or TCR. In addition,
Adicet's immune cell platform is complemented by its ability to identify and validate novel disease specific peptide-MHC targets and generates T cell receptor-like antibodies directed against these disease-specific peptide MHC complexes.

Adicet Bio was founded in late 2015 with significant investment from OrbiMed, Novartis Venture Funds and Pontifax. In August 2016, Regeneron and Adicet Bio announced a strategic collaboration to discover and develop next-generation engineered immune-cell therapeutics and in September 2016, Adicet Bio was recognized and named by FierceBiotech as a "Fierce 15" Biotech Company of 2016.

EXECUTIVE ASSISTANT TO THE CEO

Adicet Bio is seeking a highly motivated and experienced Executive Assistant who will serve as a partner to the CEO and has the ability to interact with staff at all levels. You will enjoy working in a fast-paced environment while remaining flexible, proactive, and resourceful. In this role, you will demonstrate a high level of professionalism and confidentiality.

KEY RESPONSIBILITIES
  • Act as partner, facilitator and liaison for the CEO and other members of the Sr. Leadership Team
  • Proactively manage calendars for the CEO and practice sound judgement for prioritizing executive's time
  • Proactively prioritize commitments, from internal meetings to external events and personal commitments
  • Plan, coordinate and ensure the CEO's schedule is followed and respected
  • Actively monitor CEO's inbox -- keeping it organized and flagging high priority items
  • Plan and coordinate meetings while considering logistical and budget requirements, including assisting with coordination of quarterly Board meetings, monthly New Employee lunches, CEO roundtable meetings, etc.
  • Prioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughly
  • Take appropriate follow up actions as necessary with little guidance
  • Liaison with corporate communications to schedule and prepare CEO for speaking events, press events, and all other media activities
  • Ensure and maintain confidentiality of all appropriate communications and documentation
  • Submit timely expense reports on behalf members of the Sr. Leadership Team
  • Arrange travel schedule and reservations for members of the Sr. Leadership Team
  • Welcome Sr. Leadership Team visitors with a friendly demeanor, ensuring they are comfortable
  • Organize and maintain all processes used by the CEO, including but not limited to business files, partner/contact lists, and needed publications
  • Build and maintain internal cross-functional relationships and partner with other functional areas to support a rapidly growing organization
  • Perform any and all other tasks that facilitate CEO's ability to effectively lead the company
  • Have fun at work and help others to do the same

QUALIFICATIONS
  • Minimum of 7-10 years' experience assisting high level leaders; Experience supporting C-level executives preferred
  • Bachelor's degree is a plus
  • Extensive experience in efficiently multi-tasking between business partners and priorities
  • High level of proficiency with Microsoft Office Suite and other technology tools such as virtual meetings, teleconferencing, and various presentation and organizational software
  • Ability to take on increased responsibility as the company grows
  • Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Strong organizational and problem-solving skills
  • Expert level written and communication skills
  • Demonstrated ability to relate well with all levels of management and peers
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Flexibility to perform job duties outside of normal business hours
  • Proven ability to handle confidential information with discretion
  • Highly adaptable to competing demands
  • A positive can-do attitude; Sense of humor is highly valued


BENEFITS

Adicet Bio offers both comprehensive benefits and Paid Time (PTO) plans for employees, which begin on the first day of employment, as well as the opportunity to work in a growing, dynamic environment.

Adicet Bio is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.