Administrative Assistant II - Human Resources

Employer
AbbVie
Location
North Chicago, IL, US
Posted
Jul 16, 2019
Ref
1903820
Required Education
High School or equivalent
Position Type
Full time
The Administrative Assistant II - Human Resources provides advanced administrative support to VP of Human Resources supporting Operations. Responsibilities include all administrative functions of the department; answering phones, managing calendars, scheduling travel, managing correspondence, processing expense reports and planning meetings/events. Creates/revises business documents, prepares presentations from source materials, handles teleconferences/WebEx/iPhone setups, manages billing, compiles meeting materials and other similar matters.

Key Responsibilities Include:
  • Takes ownership of any action items and follows through to the end.
  • Facilitates all activities for the team and ensures proper follow up occurs.
  • May provide backup support to other staff as needed.
  • Monitors and prioritizes executives email, highlights actions and routinely authors responses.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
  • Follows company purchasing and other established procedures.
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
  • Coordinates new employee office setups and onboarding.
  • Professionally interacts with high level executives.
  • Consistently handles confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.


Basic:
  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Previous experience providing support to a VP level or equivalent is preferred.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality.