Executive Assistant, Business and Strategy

San Francisco, CA, United States
Jul 12, 2019
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

Position Summary:

Reporting to the Chief Business & Strategy Officer, the Executive Assistant provides administrative support to the Chief Business Officer and her organization, including Corporate Development and Government Affairs & Policy, and helps ensure the smooth operations of the Executive Office. The successful candidate will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key external audiences including the Board of Directors and external partners, have excellent judgment and discretion, and works collaboratively with other members of the GBT administrative team to coordinate various activities. Over time, the Executive Assistant will be able to anticipate many of the needs of the team and will be proactive in the execution of those needs.

Essential Duties and Responsibilities:
  • Provide administrative support to the CBO, Corporate Development, and Government Affairs & Policy teams
  • Manage and maintain calendars, arrange travel, travel expenses, organize meetings
  • Maintain budget tracking, vendor set-up including generating POs and finalizing agreements
  • Organize confidential meetings, including travel arrangements, for prospective external partners
  • Manage meeting calendars for key conferences
  • Create and edit PowerPoint presentations
  • Handle special projects as requested (such as GBT Women's Group social and speaker events)
  • Support departmental communications and communications within the Corporate Development and Government Affairs & Policy groups, as well as with internal and external clients

  • At least ten years of experience in the biopharmaceutical industry, including experience supporting a C-level executive
  • Highly-developed interpersonal skills including communication and listening skills, attitude, exhibiting a professional, proactive, optimistic, and calm demeanor
  • Excellent verbal and written skills and attention to detail
  • Ability to juggle multiple priorities and manage complicated calendars across multiple executives and external personnel
  • Demonstrated judgment and discretion with confidential company information
  • Proactive approach to business needs and requirements
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
  • Successful experience in fast-paced, high growth environment
  • High proficiency with various applications including: PowerPoint, Word, Excel, Outlook, as well as Concur, vendor/PO software programs
  • Manage domestic and international meeting and travel arrangements that may often require changes and prepare expense reports
  • Previous experience supporting Corporate/Business Development or Government Affairs/Policy functions a plus

Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.