Senior Executive Assistant, Oncology

Reporting to the Vice President & General Manager for Amgen Oncology US, the Senior Executive Assistant (SEA) will be responsible for providing senior level administrative support. The SEA's administrative work assignments will involve interactions with high level, international executives both internal and external to Amgen.

Responsibilities include:

• Proactively manage the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
• Coordinate arrangements for and execute key tasks to effectively manage a variety of business meetings utilizing Skype and Telepresence technologies
• Acting as a liaison between groups under the responsibility of the executive
• Maintain a keen awareness of and sensitivity to time zones across the US, as the team covers a national field force spanning the country
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Review, prioritize and flag high priority communications (emails and documentation)
• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations impacted by the client
• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming calls and correspondence
• Compose and help to edit correspondence on behalf of the VP
• Timely preparation and processing of expense reports
• Maintenance and retrieval of filed information and correspondence to ensure immediate access to information
• Manage multiple priorities in a continually changing environment

Basic Qualifications:

Associate's degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor's degree and direct experience supporting a senior executive for a large corporation
• 10+ years of Administrative Assistant experience
• Amgen experience
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment)
• Ability to work in a fast-paced, deadline-driven environment
• Experience working in biopharma industry
• Ability to prioritize projects of greater urgency and importance
• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
• Team Player
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Excellent time management and project management skills

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.