Executive Administrative Assistant

AveXis Inc.
Bannockburn, IL, US
Jun 19, 2019
Administration, General
Required Education
Bachelors Degree
Position Type
Full time

Ready to join a team committed to developing and commercializing gene therapies for patients and families devastated by rare neurological genetic diseases? AveXis is advancing cutting-edge science, starting with our proprietary gene therapy for the treatment of spinal muscular atrophy (SMA). We are in the midst of an incredible journey and are looking for passionate individuals to join us on this important mission.

AveXis, a Novartis company, is dedicated to developing and commercializing novel treatments for patients suffering from rare and life-threatening neurological genetic diseases. Our initial product is a proprietary gene therapy approved by the US Food and Drug Administration for the treatment of pediatric patients with SMA. In addition to developing a treatment for SMA, AveXis also plans to develop other novel treatments for rare neurological diseases, including Rett syndrome and a genetic form of amyotrophic lateral sclerosis caused by mutations in the superoxide dismutase 1 (SOD1) gene.

Our Executive Assistant will be supporting our SVP, BD&L and Corporate Strategy. The Executive Assistant will be experienced in handling a wide range of executive support and be able to work independently with little or no supervision. Must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization. This candidate will need to balance multiple priorities, while remaining proactive, adaptable and efficient. Strong written and verbal communication skills, strong decision-making ability and attention to detail are extremely important in this role. Must be able to maintain confidential and sensitive information.

Direct administrative support to Sr. VP and their staff to ensure productivity through routine administrative activities as well as non-routine activities and special projects.


  • Complete routine/non-routine, complex projects, assignments which may include creating presentations, interview schedules, contracts or other confidential documents.
  • Schedule and manage on-site, off-site and virtual meetings across US and international time zones.
  • Organize and maintain logistics of business travel.
  • Independently identify and initiate process improvement areas across departments or function with limited direction.
  • Maintain communication with all levels of management and employees, often dealing with confidential information.
  • Coordinate internal and external meetings, set up conference calls and in-house training/meetings.
  • Perform special projects and/or other functions to support the business as assigned or proactively performed.
  • Advanced technical skills with Outlook, Word, Excel, and PowerPoint.
  • Strong organizational skills.
  • High-level prioritizing and multi-tasking.
  • Excellent written and verbal communication skills.
  • Embrace the AveXis culture and model work behaviors that are consistent with each of the company's core values: Tenacity, Teamwork, and Integrity.
  • Submit expense reports.
  • Support AveXis Leadership Team meetings by attending and taking meeting minutes.
  • Tact and confidentiality handling sensitive, confidential information.


  • At least 7 years of administrative support experience including direct support of senior leaders.
  • Bachelor's degree highly preferred.
  • Strong PC skills including advanced knowledge of the MS Office suite including Word, Excel, and PowerPoint.
  • Demonstrated ability to manage a diverse workload of diverse tasks; organization and prioritization.
  • Strong interpersonal and oral communication.
  • High tolerance for deadlines and conflicting priorities.
  • Team Orientation and delegation skills.
  • Minimum 5 years' experience supporting Executive level management.
  • Bachelor's degree or equivalent experience.

The level of this position will be based on the final candidate's qualifications.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AveXis is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.