Administrative Assistant II, Legal & Corporate Affairs

Join a Legacy of Innovation 110 Years and Counting!

With over 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for hypertension and thrombotic disorders, under the Group's 2025 Vision to become a "Global Pharma Innovator with a Competitive Advantage in Oncology," Daiichi Sankyo research and development is primarily focused on bringing forth novel therapies in oncology, including immuno-oncology, with additional focus on new horizon areas, such as pain management, neurodegenerative diseases, heart and kidney diseases, and other rare diseases.

Job Summary:

The Administrative Assistant II, Legal & Corporate Affairs will provide administrative support throughout the Legal & Corporate Affairs department (including extensive filing for litigation and records management matters) and providing coverage for other LCA administrative assistants as needed. This role is responsible for general oversight of day-to-day office operations at the organizational unit level. This individual will perform support tasks and acts as a preliminary face of the function to external parties. Responsibilities are accomplished with an increased understanding of more complex work. This position will make decisions with limited guidance and solve problems while carrying out assigned tasks, with limited supervision. Additionally, this position is responsible for upholding a strong commitment to confidentiality and frequently handles sensitive documents that may impact an organizational unit or project team. This position operates standard office equipment, has intermediate skills in technology systems, including word processing software and business emailing software, and basic skills in database and research tools.

Responsibilities:

• Prepares and maintains files according to established guidelines, with limited supervision
• Creates and proofs packets of information; develops standard documents according to established guidelines
• Drafts and edits basic communication with some complexity and assists with mailings which may including mass merges from database software reports; responds directly to routine inquiries
• Manages calendars, including meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals
• Greets external visitors, answers external phone calls and directs appropriately with limited supervision; majority of internal contact is within an organizational unit or specific project team
• Implements projects or process improvements with supervision, for example, processing expense reimbursements and ensures timely completion of expense reports
• Moving/organizing large boxes of supplies, file folders, office equipment, etc. Shipping out large packages/boxes. Checking office equipment when not working properly, such as Xerox machine or conference room projectors. Ordering meals and setting food up.

Qualifications
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education/Experience:

• Requires 2 - 5 years of prior experience
• High school diploma or equivalent required, Associate degree preferred; or equivalent work experience

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Job Title
Administrative Assistant II, Legal & Corporate Affairs

City
Basking Ridge

Functional Area
Legal & Corporate Affairs

State
New Jersey