Administrative Assistant III

Responsible for all administrative functions of the department: scheduling meetings, creating or modifying business documents, answering phones, calendar management, scheduling travel, managing correspondence and files, processing expense reports, meeting/event planning, creating or modifying business documents, creating and modifying department webpages and electronic files, preparing presentations from source materials, handling teleconference setups, and acting as a liaison for remote access issues.

Key Responsibilities Include:

• Provides general administrative support. May provide back up support to higher-level management as needed.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• Some support for tracking budget expenditures.
• Coordinates and maintains attorney and departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, Sharepoint, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.

Basic:

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio, Sharepoint, and Outlook and understanding of business processes and requirements.