TEMP - Administrative Coordinator I

Location
Tarrytown, NY, United States
Posted
May 22, 2019
Ref
16761BR
Required Education
Associate Degree
Position Type
Contract
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary:

4 Month assignment to provide general administrative support to various levels of management and staff. The role requires basic knowledge of practices and procedures. General guidelines and instructions are provided for responsibilities. General responsibilities may include calendar management, managing meeting invites and logistics, coordinating travel and processing expenses, technical support for department with administrative support for applications and Microsoft suite as required, or other specialized support as required. Direct supervision is provided.

Job Duties:

• Responsible for managing optimization of meeting schedules for leaders as well as managing basic scheduling conflicts.

• Responsible for submitting requisitions and tracking department purchase order requests.

• Coordinates basic administrative workflows within the department and may help streamline processes.

• Collaborative with proficient written and oral communication skills; effective customer service; ability to interact with all levels of employees and maintain confidentiality. Ability to prioritize and multitask is required while maintaining a high level of accuracy and attention to detail.

• Manages calendars including meeting invitations and all associated logistics using basic understanding of priorities while seeking guidance. Also responsible for managing optimization of meeting schedules for leaders as well as managing basic scheduling conflicts.

• Together with a supervisor or team leader plans internal and external department meetings and events, these may include but are not limited to department meetings, celebrations, and team building events. General responsibilities include managing agenda items, attendee lists, logistics, securing space. Responsible for catering for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit.

• Demonstrates a basic understanding of company policies, procedures, resources and where to find them and acts as a key point of contact for the department. Maintains department contact lists/org charts, records and files, process forms, receives mail, may screen phone calls. May assist Corporate Communications or other Admins in gathering content and maintaining by providing basic support for department SharePoint sites and/or RON pages.

• Responsible for ordering basic department office supplies. May also be responsible for submitting requisitions and tracking department purchase order requests.

• Works with supervisor to act as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement, communicates with space planning.

• Coordinates basic administrative workflows within the department and may help streamline processes. Makes recommendations for solutions to issues.

• May provide backup support and coverage for other administrative coordinators.

Requirements:

Education

• Associates or BA preferred;

Experience

• Minimum of 2 years of relevant experience.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.