Senior Coordinator, Facilities

Location
San Francisco, CA, United States
Posted
May 15, 2019
Ref
521
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
Senior Coordinator, Facilities

Position Summary:

We are seeking an experienced Facilities/Workplace services Senior Coordinator to support our day-to-day operations in a fast pace and rapidly expanding work environment. This individual will support many Facilities services including space planning, vendor services, event planning and security coordination. The ideal candidate is an ambitious self-starter with exceptional communication, time management skills and is a true team player.

Essential Duties and Responsibilities:
  • Support a safe and effective working environment with a hospitality mindset and high touch customer service for everyone that comes through our doors
  • Be the initial point-of-contact for all Facilities requests for service through our online ticket system, email or in person request, including delegation and follow up with team members
  • Generate and track department contracts and purchase requests from start to finish and renewals
  • Assist Facilities management with budget development, forecasting and tracking of planned expenditures
  • Track invoices for timely receipt and accrual tracking in partnership with Finance
  • Provide vendor management including scheduling services and tracking to completion
  • Maintain program ensuring valid vendor certificate of insurance (COI) are on file for GBT and property management
  • Manage various Administrative/Facilities special projects and assignments on ad hoc and continuous basis
  • Support security badging needs along with other onboarding/offboarding activities supported by Facilities
  • Work cross-functionally to coordinate personnel moves with IT and end users
  • Participate in safety related programs, including floor monitor and First Aid/CPR/AED training and certification.
  • Support relationship with property management, including the generation and tracking of service requests
  • Monitor the overall appearance, safety and security of our facilities through observation and audits
  • Participate on the EHS/Safety Committee with post meeting follow up and record keeping
  • Primary point of contact for internal/external commuter programs and information updates in intranet and board postings
  • Assist team with managing projects, special events and general tasks
  • Support Reception Desk breaks (beginning in 2020)


Qualifications:
  • 2+ years of experience in Workplace/Facilities at a mid-sized company
  • Excellent verbal communications combined with strong written and interpersonal skills
  • Skills in Facilities budget preparation and execution
  • Anticipates and identifies potential problems and collaborates with others on identifying solutions
  • Has solid critical judgment and analytical skills; works well under pressure and able to meet strict deadlines and be highly organized and detail-oriented
  • Strong PC (Word, Outlook, Excel) and keyboarding skills
  • Demonstrated experience managing multiple projects simultaneously
  • Resourceful at information gathering and is self-sufficient
  • Works well independently and collaboratively in a team or group environment
  • Willingness to jump into other department roles to provide support if needed
  • Ability to work overtime, nights and weekends, only if necessary


Fit with GBT culture:
  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity


NOTE: This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.