Administrative Coordinator

Cambridge, MA, US
Apr 24, 2019
Required Education
Associate Degree
Position Type
Full time
The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

The position is responsible for the following key responsibilities:

  • Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
  • Manage multiple priorities in a fast-paced, continually changing environment
  • Provide site-based support for meeting management, expenses, and other administrative needs of AS/PD AMA site leaders and accompanying function
  • Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
  • Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
  • Assist with onboarding/offboarding activities for staff
  • Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
  • Assist with communications across various groups and through different media (digital, email, spoken)
  • Provide thoughtful, timely, detail-oriented support/management for other projects, based upon need
  • Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
  • Making complex, international (primarily) and domestic travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines

Basic Qualifications

Associate Degree and 2 years of Administrative experience


High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable 'Team Player'
  • Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
  • Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
  • Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
  • Outstanding written, verbal and presentation skills in communicating key business and critical information
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues
  • Ability to work in a fast paced, deadline driven environment
  • Discretion in dealing with propriety information
  • Excellent travel and meeting planning skills
  • Ability to prioritize projects of greater urgency and importance under pressure
  • Calm under pressure
  • Bachelor's degree
  • Experience working in biopharma industry

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.