Administrative Coordinator

Thousand Oaks, CA, US
Mar 22, 2019
Required Education
Associate Degree
Position Type
Full time
The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to execute significant amount of travel arrangements and expense reporting; to assist in report generation as requested; to support PowerPoint presentation development; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

Key responsibilities include:
  • Managing complex calendars and scheduling multiple complex meetings
  • Ordering office supplies as requested
  • Making travel arrangements, including sedan transportation, and preparing expense reports to meet the necessary deadlines
  • Assisting with preparation of presentations and meeting agendas
  • Managing departmental administrative files
  • Performing administrative duties as assigned
  • Maintaining distribution, contact and personnel lists
  • Coordinating mailings and courier/deliveries
  • Managing the administrative aspects of relationships with outside experts and vendors
  • Participating in department project teams
  • Provide backup support to additional department ACs
  • Managing individual and team calendars (Outlook)
  • Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and take-action items as required
  • Assisting with special projects as requested by the Leadership Team and others within the group
  • Timely Registration for conferences, congresses, seminars, and internal meetings
  • Arranging ancillary meetings during major conferences

Basic Qualifications:

Associate Degree and 2 years of Administrative experience


High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications:
  • Helpful, can-do attitude with a solution-oriented approach
  • Excellent organizational skills and ability to manage multiple people at once including their busy calendars
  • Detail-oriented proven skills
  • Excellent travel and meeting planning skills
  • Good external customer communication skills
  • Strong Outlook, Excel, PowerPoint Skills
  • Excellent organizational and time management skills
  • Ability to prioritize projects of greater urgency and importance under pressure
  • Excellent Project management skills
  • Calm under pressure
  • Amgen experience
  • Experienced and proficient with all current Amgen technologies and platforms
  • Bachelor's degree
  • Experience working in biopharma industry
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Managing multiple calendars including coordination across multiple time zones
  • Outstanding written, verbal, and presentation skills in communicating key business
  • Ability to work in a fast-paced, deadline-driven environment
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Discretion in dealing with proprietary information
  • Polite and personable 'Team Player'

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.